Office Manager at Distributed Spectrum

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Feb, 26

Salary

0.0

Posted On

16 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Communication, Project Management, Vendor Coordination, Employee Experience, Attention to Detail, Problem Solving, Team Coordination, Event Planning, Logistics Management

Industry

Software Development

Description

DS creates systems that power the next generation of radio spectrum intelligence. We collect radio data from all over the world, train neural networks to decipher it, and run them on the smallest chips we can. We’re solving a new, technically hard problem where nothing from other fields works out of the box, and along the way, we’ve built our own stack from scratch, including entirely new embedding model architectures, custom GPU kernels, and much more. This year we’ve done 8-figure revenue, tripled our headcount, and raised a $25M Series A led by Sarah Guo (Conviction), Akhil Iyer (Shield Capital), and Nat Friedman (NFDG). We’re using it to invest in new research and to grow our small, New York-based team across engineering, research, and product. Joining DS means owning major parts of a fast-growing AI research organization, joining a collaborative, talent-dense team with decades of experience in probabilistic ML, accelerated computing, embedded systems, and signal theory, and growing your career in the areas that interest you. You’ll fit in if you want to come to work for the problem itself and don’t want to choose between technical rigor, business value, and real-world impact. We work with high ownership and trust, and we do it together in the office 5 days/week. About the Role As our Office Manager, you’ll own all aspects of our workspace ensuring the office runs smoothly, is a place where people genuinely enjoy spending time, and that the team has everything they need to move fast. You’ll play a key role in keeping operations efficient, reliable, and enjoyable. This role is perfect for someone who’s detail-oriented, resourceful, and takes pride in running an environment that just works. You’ll collaborate closely with our leadership and serve as the go-to person for office logistics, vendor coordination, and employee experience. What You’ll Do Office Operations Manage day-to-day operations of our NYC office, ensuring it’s organized, tidy, and optimized for productivity Maintain stocked and exciting snacks/drinks within budget Handle incoming and outgoing mail and shipping logistics Build strong relationships with building management and resolve facility issues quickly Track office vendors (cleaning, deliveries, maintenance) and ensure timely service Support company travel arrangements (flights, cars, hotels) and offsite logistics Manage supplies and tool requests; monitor and replenish essentials proactively Employee Experience Coordinate team events, meals, and off-sites that strengthen team relationships Run the small rituals, celebrations, and touchpoints that make the office feel connected and cohesive. Oversee space planning and onboarding for new hires — every desk ready before Day 1 What You Bring A love of organization and precision, you notice every detail Ability to manage multiple projects and priorities simultaneously Strong communication and follow-through with vendors and teammates A sense of ownership and pride in keeping things running smoothly Willingness to handle both the glamorous and unglamorous tasks with care and enthusiasm Who Thrives at Distributed Spectrum Fast learners over specific backgrounds – We care more about how quickly you can pick up new skills than where you’ve worked before. Intellectual honesty – The right answer matters more than being right. You challenge assumptions, test ideas, and pivot when needed. Adaptability – We’re organized, but sometimes things change quickly. You find a way to make it work and balance short-term deliverables with long-term goals. Ownership of outcomes – You optimize your own time, focus on what matters to deliver quickly, and cut out inefficiencies. Not building in a vacuum – You stay connected to the rest of our teams and our customers to make sure all the pieces fit together. What We Offer Above-market salary, equity, and benefits package. Early Series A Equity Excellent health, dental, and vision coverage 401(k) match - up to 4% of your salary Flexible PTO Daily office lunches in NYC

Responsibilities

Manage day-to-day operations of the NYC office, ensuring it is organized and optimized for productivity. Coordinate team events and oversee space planning and onboarding for new hires.