Office Manager at DM FINANCIAL PTE LIMITED

Ireland, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

22 Sep, 26

Salary

0.0

Posted On

24 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Executive Support, Facilities Management, Diary Management, Stakeholder Management, Travel Coordination, Document Management, Health And Safety Compliance, Onboarding And Offboarding, Microsoft Office, Budget Tracking, Event Planning, Access Control, Confidentiality, Organizational Skills, Professional Communication

Industry

Financial Services

Description

What you will be doing The Office Manager plays a key role in ensuring the effective day-to-day operation of DM’s Limerick offices at O’Connell Street and Hartstonge Street. This role provides high-quality operational, administrative and executive support to the CEO and Senior Leadership Team, ensuring priorities are managed effectively, communications are handled professionally and follow-up actions are progressed in a timely and organised manner. As a visible and trusted point of contact for employees, visitors and senior stakeholders, the Office Manager is responsible for maintaining a professional, well-organised and welcoming workplace environment that reflects the standards, values and culture of DM Group. Operations and Office Management Responsible for the day-to-day operational effectiveness of the Limerick offices, ensuring the workplace is consistently professional, well organised, safe and client-ready Manage office facilities, services and workplace standards, proactively identifying and resolving operational issues to maintain a high-quality working environment Maintain an up-to-date supplier and key contact register to ensure operational issues can be addressed promptly, effectively and by the appropriate service provider Coordinate and monitor third-party suppliers, including cleaning, facilities and office services, ensuring agreed service standards, responsiveness and value for money Monitor and track office-related expenditure, supporting invoice processing and ensuring costs remain aligned with agreed budgets Maintain effective office systems, supplies and equipment to support business continuity, operational readiness and a seamless employee and visitor experience Manage the office apartment for employees visiting from other DM offices, including calendar management, cleaning and servicing arrangements, preparation for arrival, key access controls and related logistics to ensure a professional and welcoming experience Support robust document management, filing and administrative controls, ensuring records are maintained accurately and in line with agreed internal practices Coordinate printing, post, courier services, meeting room readiness and hospitality requirements to support efficient office operations and a polished professional environment Support the Operations team and Sports & Social committee with staff events, internal initiatives and office-based projects, including planning, logistics, coordination and follow-through Support the maintenance of fixed asset and IT asset registers, including tracking allocation, returns and movements in coordination with IT team Support local business continuity arrangements, including maintaining emergency contacts, coordinating drills where required and supporting incident response Executive Level Support Provide critical executive and administrative support to the senior management team, including the CEO, CFO, COO and Department Heads Coordinate senior management travel arrangements, including flights, accommodation, transfers, itineraries and related logistics, ensuring travel requirements are managed efficiently, accurately and in line with business priorities Anticipate requirements, resolve routine issues independently and escalate operational or priority matters appropriately to support effective decision-making Manage complex diaries, schedules and meeting arrangements, ensuring senior leaders are appropriately prepared and key priorities are protected Support senior leadership with preparation of board packs, reports and key governance documentation where required Liaise professionally with internal and external stakeholders on behalf of senior leaders, ensuring timely communication, follow-up and resolution of priority matters Exercise sound judgement, discretion and confidentiality when handling sensitive information, competing priorities and senior-level requests Anticipate requirements, resolve routine issues independently and escalate operational or priority matters appropriately to support effective decision-making Access Control, Security and Compliance Responsibility for day-to-day office access control arrangements, ensuring workplace access is managed securely, consistently and in line with internal security protocols Maintain accurate access and key (fob) allocation records, ensuring registers are kept up to date and access control reports can be produced promptly as required Support the secure handling, storage and retrieval of confidential documents and sensitive information, ensuring appropriate filing, retention and access practices are followed Support compliance activities, internal controls and audit readiness requirements aligned with ISO 27001 and wider business governance standards Coordinate fire safety procedures, drills and workplace safety requirements, ensuring compliance with legal obligations and internal standards Maintain and review health and safety records, ensuring documentation is accurate, up to date and compliant Administration Provide high-level administrative support across the Irish offices, ensuring priorities, documentation, records and confidential information are managed accurately, professionally and with appropriate discretion Coordinate the administration of employee onboarding, ensuring new team members are welcomed professionally and have the information, equipment, access and support they need to settle effectively into the business Support employee offboarding processes, ensuring leavers complete required steps, return company equipment, and that relevant documentation, records and system updates are completed accurately and in line with internal procedures Act as a collaborative and dependable team player within the wider support functions of the Irish offices, working closely with Operations, IT, HR and Marketing to support office initiatives, employee activities and day-to-day business needs What you will need Exceptional organisational and prioritisation skills, with the ability to manage competing demands, complex travel arrangements and time-sensitive executive requirements with accuracy, confidentiality and composure Highly professional communication and interpersonal skills, with the confidence to engage effectively with senior leaders, employees, clients, visitors and external stakeholders Strong judgement, discretion and confidentiality, particularly when handling sensitive business, information Excellent attention to detail and accuracy, with a strong commitment to maintaining high-quality records, documentation, registers and administrative controls Proactive and solutions-focused approach, with the ability to anticipate requirements, resolve routine issues independently and escalate matters appropriately Strong workplace and office coordination capability, with the ability to maintain a professional, organised, secure and welcoming office environment Reliable stakeholder management skills, with the ability to build trusted working relationships across teams, functions and seniority levels Ability to support and sustain positive team morale during busy or peak periods, proactively anticipating pressure points and suggesting practical initiatives that help maintain engagement, energy and team spirit Strong systems capability, including Microsoft Office and other business applications Ability to work independently with minimal supervision, demonstrating ownership, sound judgement and a high standard of follow-through What you can expect A supportive environment where people are actively encouraged to achieve their career goals An attractive compensation package Flexible working environment Flexible holiday arrangements An active Sports and Social group Training, as required, in all aspects of our business Rapid career development and opportunities for ambitious candidates Challenging deadline driven environment but balanced with a supportive team and company ethos About us At DM Financial, we don’t just hire accountants — we develop future leaders. Our ethos is built around initiative, accountability, and delivering top quality service to our clients. We empower our people to take ownership, contribute ideas, and play a meaningful role in shaping both client outcomes and our team’s success. As a dynamic and growing international firm, we offer early exposure to high-value work, mentorship from industry leaders, and a platform where exceptional talent is recognized and accelerated. DM is an independent financial services company headquartered in Ireland with offices in Singapore, The Netherlands, UK, Cayman Islands, Luxembourg and Bulgaria. We specialize in providing financial reporting, accounting and tax compliance services to financial services sector customers on a global basis. Formed in Ireland in 2007, the company has continued to grow significantly and now employs in excess of 300 staff globally, providing specialized financial and accounting services to investment vehicles with assets valued at more than US$800bn.

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Responsibilities

The Office Manager ensures the daily operational effectiveness of the Limerick offices, managing facilities, suppliers, and workplace safety. Additionally, the role provides high-level executive support to the CEO and Senior Leadership Team, including complex diary and travel management.