DYC Properties is a growing company with more than 20 years of offering top quality delivery of a diverse number of services in Sault Ste. Marie and surrounding areas.
Job Description:
The Office Manager is an integral part of the team working under the direction of the General Manager.
Responsibilities and daily duties:
Maintain Positive rapport with all Employees.
Provides assistance to staff to ensure fully comfortable with all tasks and assignments, and ensures they are able to complete all duties within assigned timelines.
Ensure full compliance and adherence to all Health and Safety regulations, and Ministry of Transport; Ministry of Environment etc. regulations.
Ensuring all duties delegated to Office Admin staff is followed up for completion at least weekly.
Daily accounting using Quickbooks.
Filling in and covering for Office Admin when they are away from office.
Primary contact for all software, hardware and stationary items.
Ensures accounting processes are completed by Office Administrator(s) daily, ie daily A/R functions.
Completes reconciliations for all bank accounts, petty cash and Telpay account in QuickBooks monthly for all associated businesses.
Ensures Credit Card reconciliation is completed monthly by Office Admin.
Ensures all CRA accounts for all associated businesses are up to date.
Ensures all HST, Payroll Remittances, WSIB payments are done as required for all associated businesses.
Liaison between vendors and DYC.
Keeps payables and receivables up to date – weekly reporting to GM.
Screens applicants for new hires, may be involved with interviews.
Ensures new hire paperwork and employee files are up to date.
Ensures Geo -Fencing is completed in a timely manner (or ensures delegate completes process).
Completes ROE’s when applicable.
Ensures Monthly Invoicing has been reviewed prior to final submission.
Ensures annual regulatory registrations are completed in a timely manner: ie Annual Pesticide License, MOT CVOR etc.
Review monthly Health and Safety inspections.
Monitor GPS systems reporting – check for violations – advise Fleet Manager.
Double check fleet documentation is up to date (Insurance/Ownership/CVOR/Plates etc).
Assists General Manager on Compliance for Customers IE Avetta, ISN, etc.
Sundry Duties as assigned.
Requirements:
- Proven experience as an office manager or in a similar administrative role, minimum 3 years.
-Proficient with accounting software - QuickBooks or similar
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Detail-oriented with a high level of accuracy in work.
As an Office Manager, you will play a crucial role in maintaining the efficiency and productivity of our office. You will be responsible for managing files, overseeing vendor relationships, and assisting with budgeting, accounts receivable and payables. The ideal candidate will have previous experience in a management role, possess strong organizational skills, and have excellent communication abilities. If you are detail-oriented and thrive in a fast-paced environment, we would love to hear from you.
Job Type: Full-time
Pay: $22.00-$30.00 per hour
Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• On-site parking
• Paid time off
• RRSP match

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In perso

Please refer the Job description for details