Key Responsibilities Include

• Greet clients, guests, and vendors and provide a professional front-desk experience.
• Manage meeting room bookings and coordinate meeting logistics.
• Monitor the main phone line and general inbox and direct inquiries appropriately.
• Prepare and format presentations, letters, agendas, and other business documents.
• Coordinate calendars, appointments, and travel arrangements for leadership as required.
• Process expense reports and maintain administrative records and digital filing systems.
• Order office, kitchen, and hospitality supplies and maintain inventory levels.
• Ensure reception, meeting rooms, kitchen, and common areas are clean, organized, and client-ready throughout the day.
• Support onsite meetings and events, including room setup, catering coordination, and post-meeting cleanup.
• Assist with general office administration and operational tasks as needed.
• 
  

This is a full-time, on-site (5 days/week) role based in Global Solutions’ beautiful Downtown Vancouver office.

About The Candidate

You are an organized, dependable, and proactive administrative professional with experience in a professional office environment. You enjoy interacting with people, can manage multiple priorities with ease, and take initiative to keep things running smoothly without needing close supervision.

The Ideal Candidate Will Have

• Experience in an administrative, receptionist, office coordinator, or executive support role.
• Excellent client service skills.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• A positive, team-oriented attitude and a strong sense of ownership.
• The ability to maintain professionalism and discretion when handling sensitive information.