Office Manager & Employee Experience Specialist at Mind Security Inc.

Tel-Aviv, Tel-Aviv District, Israel -

Full Time

Start Date

Immediate

Expiry Date

04 Apr, 26

Salary

0.0

Posted On

04 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Operations, Organizational Skills, Problem Solving, Vendor Management, Employee Experience, Onboarding, Event Planning, Financial Coordination, HR Support, Fluent Hebrew, High-Level English

Industry

Computer and Network Security

Description

At MIND, we're building the future of intelligent data protection. We help organizations protect their most sensitive information in the AI era—automatically. As the first data security platform that puts data loss prevention and insider risk management on autopilot, we're making protection smarter, simpler and more precise. We solve complex problems with simplicity and creativity. Our team is made up of passionate builders who care deeply, think critically and want to make a meaningful impact. If you’re ready to mind what matters with us, we’d love to meet you. We are looking for a high-energy, organized, and proactive Office Manager & Employee Experience specialist to join our growing team. As we enter a hyper-growth phase and prepare to double our headcount, we need a "multi-tasking ninja" who can own our office operations, streamline our finances, and elevate our company culture. This is a full-time, hands-on role. You will be the heartbeat of the office, Part of the HR team. Ensuring that our daily operations run smoothly, like a well-oiled machine, while creating an extraordinary experience for every employee. Responsibility Office Operations & Logistics End-to-End Management: Own the daily operations of our office, ensuring a functional, clean, and inspiring work environment. Vendor Management: Act as the main point of contact for all vendors (cleaning, maintenance, electricity, plants, and office). Inventory: Manage office supplies and weekly grocery orders to keep the kitchen and desks fully stocked. Employee Experience & Culture Onboarding & Offboarding: Own the logistical lifecycle of employees from preparing workstations and swag for newcomers to handling exit logistics. Welfare & Culture: Full ownership of the company's welfare strategy, from planning to the flawless execution of all events, holidays, and employee milestones. Company Spirit: Drive employer branding initiatives, manage company Swag (from concept to delivery), and assist with social media content. Finance & Admin Financial Coordination: Manage all office-related invoices and expenses Travel: Handle end-to-end flight and hotel bookings for team members. HR Support: Assist the HR department with scheduling interviews, sourcing candidates, and welcoming guests. Requirements 2+ years of experience in Office Management or Operations, preferably in a fast-paced startup environment. A "can-do" approach with a passion for helping people and solving problems in real-time. Exceptional organizational skills and the ability to prioritize tasks under pressure. Fluent Hebrew and high-level English (both written and verbal). Ability to work independently, take ownership of projects, and "see around corners" to prevent issues before they arise. Who You Are null

Responsibilities

The Office Manager & Employee Experience Specialist will manage daily office operations and logistics while enhancing employee experience and company culture. This includes vendor management, onboarding, event planning, and financial coordination.