ABOUT US

XenTegra Canada Inc. is a leader in digital workspace, cloud, and IT managed services, helping organizations across Canada securely modernize their technology environments. As we grow, we’re looking for a tech-savvy, detail-oriented Office Manager to join our team. This role is perfect for a recent graduate or early-career professional who thrives in a fast-paced environment and wants exposure to the IT services industry.

QUALIFICATIONS

• Recent graduate or 1–2 years of experience in office administration, coordination, or project support.
• Strong proficiency in Microsoft Office 365 (Excel, Word, Outlook, Teams); experience with Smartsheet is a plus.
• Excellent organizational and multitasking skills with attention to detail.
• Strong written and verbal communication skills.
• Positive, proactive, and eager to learn about IT and digital workspace solutions.
• Ability to maintain confidentiality and professionalism in all tasks.

ROLE OVERVIEW

As an Office Manager at XenTegra Canada, you’ll play a critical role in keeping our operations efficient, our teams supported, and our workplace organized. You’ll manage daily office administration while also providing hands-on support to management and project teams. This role is ideal for someone who is highly organized, proficient in tools like Excel and Smartsheet, and eager to learn about IT business operations.

KEY RESPONSIBILITIES

• Support HR with onboarding, maintaining employee files, and staff engagement initiatives.
• Provide administrative support to management and project teams, including scheduling, reporting, and documentation.
• Assist with expense tracking, reporting, and coordination of basic bookkeeping tasks.
• Prepare, update, and analyze spreadsheets and project trackers using Excel and Smartsheet.
• Help organize office events, team activities, and training sessions.
• Maintain a clean, organized, and welcoming office environment.
• Coordinate vendor relationships, office supplies, and visitor reception.