Office Manager, Equal Access at Vanderbilt University

Nashville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Microsoft Office, Communication Skills, Proofreading, Attention to Detail, Data Collection, Meeting Coordination, Travel Arrangements, Record Keeping, Logistical Coordination, Privacy Maintenance, Diversity Experience, Redaction Tools, Case Management Knowledge

Industry

Higher Education

Description

The Office Manager is a key individual contributor responsible for administrative support within the Office for Equal Access. The Office for Equal Access includes the work of the Equal Opportunity and Access, Student Access, and Title IX offices in the Division of Administration. Through these offices, Equal Access leads Vanderbilt’s effort to assure the university is a community free from barriers to participation in its programs and activities. Equal Access responds to reports of discrimination, harassment, and retaliation, as well as providing accommodations necessary to assure access for community members. This position supports smooth operation of both the physical space and the teams in one of two Office for Equal Access locations. The Office Manager engages with visitors to the office and with Vanderbilt students, faculty, staff, and external constituents who connect with the office virtually or by phone. In addition, the Office Manager formats, proofreads, and redacts reports, agreements, and correspondence for the Equal Access teams. The Office Manager reports to the Director of Administration. Duties and Responsibilities Provide administrative support, including answering telephones, assisting visitors, and triaging administrative issues. Schedule meetings across multiple calendars to assure timely completion of core office functions. Coordinate logistical arrangements for meetings including space reservations, catering (if required), audio/visual needs, and equipment set up. Rescheduling locations as meetings move and proper notification for meeting attendees. Maintain accurate and complete records, update websites, and create reports from case management database. Coordinate with team members to assure accurate data collection, curation, and reporting. Manage office communications, including physical and electronic mail. Arrange travel including airline and hotel reservations, ground transportation arrangements, and expense reports. Review and facilitate requests for interpreters, translations, and temporary, mobility-related accommodations. Requisition supplies, printing, promotional materials, and other services. Maintain optimal office space, including oversight of common areas. Prepare, edit, and distribute meeting agendas and minutes. Format, proofread, and redact reports, agreements, and correspondence. Additionally, undertake any other responsibilities as needed. Qualifications A high school diploma or equivalent is required. A Bachelor’s degree from an accredited institution of higher education is preferred. At least two years of related work experience in office administration is required. Strong customer service skills are required. Thorough working knowledge of the full suite of Microsoft Office products is required. Knowledge of case management processes, particularly in equity-related fields, is preferred. Strong verbal and written communication skills are required. Strong proofreading skills are required. Attention to detail is required. Experience with redaction tools is preferred. Strong professional integrity and the ability to maintain the privacy of information is required. Experience working with a diverse population is strongly preferred. At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story. Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Responsibilities

The Office Manager provides administrative support to ensure smooth operations within the Office for Equal Access. This includes managing communications, scheduling meetings, and maintaining records.