Office Manager at Equitable

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Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

75000.0

Posted On

13 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Communication Skills, Analytical Skills, Project Administration, Document Management, Conflict Resolution, Prioritization Skills, Team Collaboration

Industry

Financial Services

Description

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? We are currently seeking a dynamic, high-energy individual to provide operating support to the Operations team in Woodbridge, NJ. This key business partner will be a vital in ensuring the day-to-day operations of this location while partnering with key Operations Staff to ensure strategies are executed at the local level. Key Job Responsibilities Local operations champion and is a key resource to the Complex Operating Manager and Operations Manager for Atlantic Liberty Local point of contact for all new associates Guides PEP thru onboarding process and follows up with regard to outstanding requirements Schedules 1:1 meetings with DMs to ensure all candidate flow is accurate Completes the pre-hire process for all new associates. Process includes coordinating applications, conditional offer letters, background checks, CLEAR report, and assembling pre-hire folder Works with DMs to ensure data in Smartsheet is accurate Works in concert with Marketing Lead to assist with creating and designing Branch-specific communication pieces and marketing communication Work closely with the Operations Manager to support recruiting efforts, including setting up job posts, exploring new platforms, sourcing/follows up w/ leads and support in Smartsheet accuracy and updates. Facilitate monthly Managers meetings, include offsite events Events planner for all branch events Create, edit and release monthly newsletters Supports Branch-Wide communications and works in concert with COM to communicate key items Is the location liaison and works with building management Is a backup to checks, correspondence, and other critical mail processing Back up for printing and stationary for office are supplied and order as necessary Ensures marketing materials are ordered and inventory is maintained Backup to technology troubleshooting and works with Technology Manager as needed Backup for organizes moving with local vendors if FP’s move and move out of office Back up to support in management of conference rooms. Backup to enforcement of health and safety and SOP Additional responsibilities as needed. The base salary range for this position is $60,000-$75,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program #LI-ANCHOR Required Qualifications Bachelor’s degree required 4+ years' experience, financial industry experience a plus Advanced knowledge of Microsoft Office Suite (all versions) including MS Excel Excellent written and verbal communication skills Proven record of guiding people thru a process Strong analytical and critical thinking skills with keen interest to further develop these abilities Reliable with excellent prioritization skills, a clear focus on results and meeting deadlines Experience working on projects with multiple, cross-functional stakeholders Ability to serve as primary contact to and communicate with financial professionals with diplomacy and tact Quick to learn and implement, regardless of result Able to resolve conflict, problems, and function independently Understands the need for confidentiality at all levels of work Skills Document Management: Knowledge of document management; ability to categorize, integrate, update, document and distribute business information in a secure, effective way. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Knowledge of Organization: Knowledge of the organization's vision, structure, culture, philosophy, operating principles, values, and code of ethics; ability to understand the value of aligning capabilities with business goals to support optimal performance. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Project Administration: Knowledge of project administration best practices and ability to use organizational strategies, practices and tools for administering projects. ABOUT EQUITABLE At Equitable, we’re a team of over ten thousand strong; committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently – where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. ********** Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at (212) 314-2211 or email us at TalentAcquisition@equitable.com.

Responsibilities

The Office Manager will provide operational support to the Operations team, ensuring day-to-day operations run smoothly. This includes onboarding new associates, managing communications, and facilitating events.