Office Manager & Executive Assistant - Malaysia at EdgeConneX

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

10 Mar, 26

Salary

0.0

Posted On

10 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fluency in Bahasa Malay, Fluency in English, Communication Skills, Attention to Detail, Time Management, Project Management, Office Management, Budget Management, Vendor Management, Administrative Support, Event Coordination, Team Collaboration, Problem Solving, Confidentiality, Microsoft Office, Employee Relations

Industry

Telecommunications

Description

Led by an experienced management team and supported by a strong investor group, including large and experienced institutions and strategic partners, EdgeConneX offers a dynamic, fast-paced work environment where we are bringing flexibility, proximity, power, and connectivity to some of the world’s key businesses. With major offices in Herndon, Denver, and Amsterdam, we have a global footprint and a unified team of employees committed to providing a premier customer experience and delivering the full spectrum of data center solutions, from core to edge, like no other data center provider can do. Focused on driving innovation and helping our customers define and deliver their own unique vision for the Edge, at any scale, in any market worldwide, for any requirement, we are building tomorrow’s data center infrastructure, today for some of the world’s most demanding Network, Content, and Cloud customers. Title: Office Manager, Kuala Lumpur Office The Office Manager will partner with the APAC Office Manager and Executive Assistant (based Singapore) in managing Kuala Lumpur offices' day-to-day administration and operations, providing support, and managing all office systems and services. This position develops and streamlines systems and processes, ensuring office efficiency and managing office policies and communications. The candidate must be a self-starter, strive for results, exercise good judgment, and have excellent communication skills, attention to detail, and manage time efficiently, which is essential as you support the local team members. In addition, the ability to handle numerous projects, a heavy workflow with a high accuracy level, and a professionalism to interface with high-profile customers are necessary. This position is based in the KL office and reports to the Regional Office (APAC) Manager based in Singapore. The expectation is to be in the KL office daily to support the staff and overall office environment. A very limited amount of travel may be needed at times to support local or regional events. Primary Responsibilities Manage Kuala Lumpur office and any future offices in Malaysia. Maintain office appearance and make improvements as needed Coordinate office schedules, arrange meetings and catering Streamline office processes as headcount increases Oversee office budgets Reconcile office and executive expenses, budgeting, and vendor management, negotiating contracts and cultivating vendor relationships Manage office systems and services, negotiate corporate rates and service contracts as required Assist with travel logistics, meeting preparation, calendar management, and overseeing the flow of the day and week at the office Provide administrative support as necessary, including doing research, creating reports, managing data in spreadsheets, keeping records and confidential information current Assist the legal department in capturing signatures and additional confidential information as needed Manage the Executive and Office Management Department's intranet site Plan and coordinate internal events in Malaysia. Organizing and supporting small and large meetings and conference set-up Partner with Marketing on more significant events as needed Implement office policies Create office standards Find and implement service providers for offices Partner with HR as needed Employee relations Acting as a liaison between the employees and upper management Assist with employee onboarding and offboarding Assist in hiring, training, and managing local administrative staff Coordinate employee relations outreach through welcome packages, life event care packages, and additional items Partner with Marketing Maintain accurate inventories of marketing-related materials and products, including ordering new supplies Provide event support Manage special projects, including, but not limited to Office improvements Office move Knowledge, Skills & Abilities Fluency in Bahasa Malay and English communication skills, both written and spoken. Strong written and verbal communication in leading teams and coordinating with peers and other disciplines to drive projects/issues to closure. Commitment to organizational excellence and constant awareness to seek opportunities to improve processes/quality of deliverables. Approaches new challenges and high-pressure situations with a positive attitude and calm demeanor Superb ability to prioritize and manage multiple projects/responsibilities. Consistent ability to meet committed timelines, leveraging assistance/input from peers. Strong and effective team player working with various disciplines and peer groups; can cover all tasks required to 'get a job done.' Strong attention to detail. Reliability and discretion; handle confidential matters with care. Experience/Education 10+ years of professional experience, 3 of which should be managing a corporate office setting Track record of owning office management responsibilities, systems and procedures, and administrative duties Bachelor's Degree Strong knowledge and experience in Microsoft Office, including Outlook, Excel, and Microsoft Word Experience in covering business administration (finance, HR, marketing, legal) responsibilities would certainly make a candidate stand out Candidates possessing any experience in the Data Center industry, Construction, or Real Estate environments are highly encouraged to apply Unfortunately no sponsorship is available for this position. Only local candidates to Malaysia will be considered. EdgeConneX believes inclusion – of thought, backgrounds and experiences – affects all that we do, from our employees to the solutions we deliver. Our goal is to create an environment where embracing differences helps deepen the lives and work experience of our employees, enhances our innovation and creativity, and enriches our involvement in our communities. EdgeConneX is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws. EdgeConneX offers a competitive benefits package. For more information on how we process your data, visit our Data Privacy Policy here.

Responsibilities

The Office Manager will manage the Kuala Lumpur office's day-to-day administration and operations, ensuring office efficiency and managing office policies and communications. Responsibilities include overseeing office budgets, coordinating meetings, and providing administrative support as necessary.