Office Manager & Executive Assistant (Part-Time) at Toad&Co

Santa Barbara, California, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Sep, 26

Salary

40.0

Posted On

08 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Executive Support, Vendor Management, Procurement, Event Planning, Onboarding, Calendar Management, Travel Coordination, Recruiting, Benefits Administration, Microsoft Office Suite, Budget Management

Industry

Description

Position Summary The Office Manager & Executive Assistant role is responsible for keeping our office running seamlessly while providing high-level administrative support to leadership. Key Responsibilities Office Maintenance & Facilities Manage the day-to-day office operations by ensuring a clean, organized and welcoming environment that reflects our brand's identify. Manage vendor relationships including facilities, supplies, IT services and building management. Oversee procurement and inventory of office supplies, equipment, and consumables. Coordinate office maintenance, repairs, workspace set up and improvement projects. Plan and execute internal events and team celebrations coordinating with vendors and caterers. Support new hire onboarding logistics including equipment, orientations, and workspace setup. Manage incoming and outgoing mail, packages and other services. Manage the office budget, including tracking expenditures and identifying cost saving opportunities. Executive & Administrative Support Provide executive support to senior leadership, including meeting scheduling, correspondence, international and domestic travel coordination, and presentation and report preparation. Assist in recruiting initiatives by posting job descriptions, reviewing candidates, and conducting screening interviews with shortlisted candidates. Lead administrative onboarding and offboarding processes for employees including Assist in benefits administration and enrolling and terminating eligible employees. Prepare materials, agendas and presentations ahead of key meetings. Manage confidential matters including personnel, legal and financial information with full discretion. Qualifications Bachelor's degree required 5+ years of progressive experience in office management, executive assistant or a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Demonstrated ability to manage multiple priorities in a fast-paced environment with exceptional organizational skills and follow-through. High attention to detail and a natural problem-solving mindset. Strong interpersonal skills with a professional, positive and proactive approach. Previous experience in office management, human resources, event coordination or business administration preferred. Who You Are Initiative & Ownership — Proactively identifies needs and takes action without being asked. High Standards for Order & Cleanliness – Takes pride in a tidy, well organized workspace. Bias for Action – Thrives in a fast-paced environment, prioritizes effectively and consistently delivers ahead of schedule. Attention to Detail — Consistently produces accurate, high-quality work. Discretion & Confidentiality — Handles sensitive information with professionalism. Collaboration — Works effectively across teams and with all levels of staff. Empathy — Deeply attuned to employee needs and committed to inclusive experiences. This role will be required in person five days per week on a part-time schedule of 5 hours per day starting at 9:00 AM. The hourly rate for this position will be $35.00 - 40.00/ hour depending on experience. This position is not eligible for benefits.

Responsibilities

Manage day-to-day office operations, facilities, and vendor relationships to ensure a professional environment. Provide high-level administrative and executive support to senior leadership, including scheduling, travel, and HR assistance.