SGF Global is a global leader with over 30 years’ experience providing recruitment solutions. We’re currently looking for anOffice Manager / Executive Assistant for an American holding company primarily known for its life insurance, retirement, and investment solutions
Job Title: Office Manager / Executive Assistant – WFG Canada 8743
Location: Toronto, Ontario, Canada
Pay Rate: $23.78/hour
Hours: Full-time (Contract – 4 months)
Employment Type: W2 Contract

REQUIREMENTS

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Minimum of 3 years of administrative support or office management experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• High attention to detail and accuracy.
• Ability to work both independently and as part of a team in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

PREFERRED QUALIFICATIONS

• Post-secondary education in business or administration (if not already covered by degree).
• Previous experience in the financial services industry.
• Prior experience as an executive assistant or office manager.
  Job Type: Fixed term contract
  Contract length: 4 months
  Pay: Up to $23.70 per hour
  Expected hours: 40 per week

Education:

• Bachelor’s Degree (preferred)

Experience:

• office management : 3 years (required)

Work Location: In perso

ABOUT THE ROLE

We are seeking a motivated and detail-oriented Office Manager / Executive Assistant to join a leading company in the financial services sector. This role is key in managing day-to-day office operations, providing high-level administrative support, and ensuring strong relationships with both internal teams and external stakeholders.

KEY RESPONSIBILITIES

• Act as the main liaison with the landlord for facilities and space-related matters.
• Coordinate schedules for internal teams and visiting field leaders.
• Conduct tours of the facility and departments for visiting executives.
• Professionally handle calls and visits from the field, anticipating needs and providing solutions.
• Lead the Safety Team in conjunction with Human Resources and serve as liaison for worker associations.
• Arrange travel and process expense reports for the President of WFG Canada and other executives.
• Manage office supplies and coordinate catering for meetings and events.
• Oversee internal moves and workspace allocations.
• Provide regular updates to the management team on location-specific issues and events.
• Maintain confidential files and handle sensitive information with discretion.
• Develop and implement new administrative processes to improve efficiency.
• Keep reception and lobby areas organized.
• Process incoming mail and respond to product provider inquiries regarding branch office verifications.
• Send statements, agent recodes, and licensing documents to authorized recipients as needed.