Office Manager & Executive Assistant at Summerset

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

19 Jul, 26

Salary

0.0

Posted On

20 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office management, Executive support, Diary management, Travel coordination, Microsoft Office, PowerPoint, Presentation visualisation, Time management, Communication, Stakeholder management, Financial administration, Event planning, Onboarding, Attention to detail, Discretion

Industry

Hospitals and Health Care

Description

Company Description At Summerset, from the moment we start developing a village to when our residents call it home, it’s the passion and dedication of our people that brings our villages to life. We are one team, united by being part of something bigger – to bring the best of life to our residents. About the Role As Office Manager & Executive Assistant to the COO – Australia, you will play a pivotal role in keeping our Melbourne Head Office running smoothly while providing trusted, high‑quality support to the Chief Operating Officer and Australian leadership team. Reporting to the Chief Operating Officer – Australia, this role sits at the centre of our Australian business. You’ll balance hands‑on office management with senior executive support, ensuring priorities are delivered, communication flows seamlessly, and our people and visitors experience professionalism, care and efficiency at every interaction. This is a dynamic role suited to someone who enjoys variety, takes ownership, and thrives in a fast‑paced, senior stakeholder environment. Your Day‑to‑Day Will Include: Providing executive and administrative support to the COO and Australian leadership team Managing the day‑to‑day operations of the Melbourne Head Office Coordinating meetings, travel, diaries and end‑to‑end itineraries (Australia & NZ) Preparing and coordinating reports, board papers, presentations and internal communications Organising team events, engagement activities, onboarding and offboarding Managing office suppliers, contractors, documentation and general administration Supporting budgeting, financial administration and internal audit activities Delivering ad‑hoc projects with a high level of autonomy Contributing to a strong health, safety and wellbeing culture About You You’re an experienced Office Manager or Executive Assistant who brings calm, structure and confidence to senior leadership environments. You’re highly organised, proactive and trusted, with a strong sense of ownership and attention to detail. You’re comfortable juggling competing priorities, building strong relationships, and being the go‑to person who keeps things running behind the scenes. You’ll Also Bring: Medium to advanced Microsoft Office skills, including PowerPoint and presentation visualisation Proven experience managing complex travel and accommodation arrangements Excellent time management and organisational skills with strong attention to detail Strong interpersonal skills and the ability to build relationships across all levels of the business Excellent written and verbal communication skills A practical, common‑sense approach with a high level of professionalism and discretion Why Summerset At Summerset, we believe diversity strengthens our team and enriches the experience we deliver to residents. We warmly welcome applicants from all backgrounds, experiences and industries. Even if you don’t tick every box, we encourage you to apply—we value transferable skills and the unique perspective you bring. We’re committed to creating a workplace where everyone feels valued, supported and empowered to thrive. Summerset is known for excellent benefits and a strong culture built around care, teamwork and a drive for excellence. Some of the great benefits you’ll enjoy include: Flexible working arrangements Employee shares Novated leases Birthday leave Applications for this role will close on the 3rd of May. Please note, this role may close early due to high application volume—apply as soon as possible to avoid disappointment! Employee Type: Permanent Work Location: Melbourne Office

Responsibilities

The role involves providing high-level executive support to the COO and leadership team while managing the daily operations of the Melbourne Head Office. Responsibilities include coordinating travel, managing office suppliers, preparing reports, and facilitating team engagement activities.