Office Manager/Executive Assistant - Sydney at Fortinet Technologies Canada Inc

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

05 Apr, 26

Salary

0.0

Posted On

05 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Communication Skills, Interpersonal Skills, Judgement, Confidentiality, Problem-Solving, Project Management, Calendar Management, Budget Management, Meeting Preparation, Travel Coordination, Discretion, Personal Assistance, Strategic Thinking, Efficiency Improvement

Industry

Computer and Network Security

Description

Location: Australia (Sydney) This is a 6 month fixed term contract. Join Fortinet, a cybersecurity pioneer with over two decades of excellence, as we continue to shape the future of cybersecurity and redefine the intersection of networking and security. At Fortinet, our mission is to safeguard people, devices, and data everywhere. We are currently seeking a dynamic Office Manager/Executive Assistant. As a Office Manager/Executive Assistant, you will: Support the business across 8 offices and help senior executives operate more efficiently and effectively. This role goes far beyond basic admin tasks and is strategic partner, organiser, and problem-solver. Oversee daily office operations and workflow, manage office supplies, equipment, and vendor relationships and coordinate office policies and procedures Work with accounting or finance departments rack office expenses and manage budgets, process invoices, purchase orders, and reimbursements Calendar & schedule management, coordinating meetings, travel, events, and deadlines to ensure the executive’s time is allocated to what matters most and anticipates conflicts and manages priorities Communication gatekeeping, screen emails, calls, and requests, draft correspondence and prepare briefing notes and represents the executive professionally inside and outside the organisation Meeting preparation & follow-through, prepares agendas, presentations, and meeting packs, takes minutes, tracks action items and ensures follow-ups happen and nothing is missed Project & workflow management, support strategic projects and coordinate tasks across teams, help drive initiatives, deadlines, and deliverables and create systems and processes to improve efficiency Plan travel itineraries, accommodation, and event logistics and troubleshoots issues on the go Confidential support & discretion, manages sensitive information and acts as a trusted advisor and sounding board Personal Assistance, handles personal tasks that help the executive maintain balance and focus. We Are Looking For: An insightful and influential collaborator to join our team. We encourage you to apply for this position if you have the following qualities: Highly organised and proactive Strong communication and interpersonal skills Excellent judgement and confidentiality Ability to anticipate needs before they’re asked Calm under pressure and solutions-focused Why Join Us: At Fortinet, we embrace diversity and inclusivity. We encourage applications from diverse backgrounds and identities. Explore our welcoming work environment designed for a rewarding career journey with an attractive Total Rewards package to support you with your overall health and financial well-being. Join us in bringing solutions that make a meaningful and lasting impact to our 660,000+ customers around the globe. We will only notify shortlisted candidates. Fortinet will not entertain any unsolicited resumes, please refrain from sending them to any Fortinet employees or Fortinet email aliases. Should any Agency submit any resumes to Fortinet, these resumes if considered, will be assumed to have been given by the Agency free of any related fees/charges. #LI-CR1

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Responsibilities

The Office Manager/Executive Assistant will oversee daily office operations, manage office supplies, and support senior executives in their tasks. This role includes calendar management, communication gatekeeping, meeting preparation, and project management.