Key Responsibilities

• Process accounts payable and receivable, including supplier invoices
• Oversee client expense reconciliation and invoicing
• Manage debtor follow-up and supplier payment runs
• Prepare reporting using existing templates and tools (Xero and others)
• Administer contracts, NDAs, scopes of work and T&Cs
• Process payroll and maintain accurate employee records
• Oversee staff requests, expenses and timesheet collection and entry (Harvest)
• Manage day-to-day office operations, supplies and facilities
• Support new client/project setup and administration
• Coordinate basic IT/tech support and equipment needs
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Requirements

• Solid bookkeeping experience (Xero essential)
• Prior office management, HR administration or operations experience
• Comfortable with basic reporting, with genuine interest in building this further
• High attention to detail and reliable follow-through
• Confident working independently in a varied, sometimes fast-moving open-plan environment
• Strong communication skills, ability to adapt to different audiences
• Discretion handling confidential financial and staff information
• Steady, calm and dependable under pressure
• Open-minded to new tools and processes; confidence with AI tools and Google Suite highly regarded