OFFICE MANAGER FRANKFURT (M/F/D)

To accommodate our growth, Planon (part of Schneider Electric), is seeking a bright, organized, multi-tasker. We strive to rearrange our office support for our DACH region offering a vacancy for 40 hours per week.
Dedicated office will be Frankfurt.
Given that our 9 offices in the DACH region are spread across Germany, Switzerland, and Austria travel will be a part of the role. While offering flexibility and hybrid work this role comes along with regular office attendance in your dedicated office, on average at least twice a week.
As the office manager you will maintain and strengthen our pleasant work environment, ensuring a high level of organizational effectiveness and communication. Joining the company, you will play a key role in setting up many organizational processes from scratch. Are you ready to jump into action?

YOU SUCCESSFULLY MANAGE OUR OFFICES BY:

• Smooth administrative support and assistance to our staff in daily business i.e., handle post and calls, set-up conference calls, support in routine reporting and analysis preparation, handle internal & external meeting requests and prepare agenda for meetings
• Offer pro-active planning support, anticipating needs for meetings, seeking, and coordinating information where appropriate, alerting to forthcoming deadlines
• Handle facility related tasks: fleet & phone management, support audits, organize local (business) events and purchase office supplies for offices in our region
• First point of contact for (potential) customers through incoming phone and mail
• Welcome visitors and make sure they get the best service
• Personal assistance to General Manager: provide assistance in various areas such as agenda, travel planning, meeting coordination, minutes, power point presentations
• Support HR (e.g. welcoming new employees, data administration)
• Support Finance by gathering and scanning of invoices

Please refer the Job description for details