Office Manager | Full-Time | Mullins Center (UMass-Amherst) at Oak View Group

Amherst, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

26.5

Posted On

20 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Office Management, Attention To Detail, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Coupa, Net Suite, ICIMs, DISA, ADP, ETime, Paciolan, Organizational Skills, Communication Skills, Collaboration Skills

Industry

Entertainment Providers

Description

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Reporting to the Director of Finance the Office Manager will perform Administrative, Accounting and Human Resource duties. Priorities will include handling Account Payable processing on a newly implemented ERP platform utilizing Coupa and Net Suite software, collaborating with users to continuously improve workflows and participating in rolling out new electronic vendor payment initiatives via Coupa. Other duties include, but are not limited to, Account Receivable/Cash Receipts processing, Payroll related tasks and new hire Onboarding. Successful candidate will be a team player willing to jump in to assist as needed across all departments. This role pays an hourly rate of $24.00-$26.50 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until December 12, 2025. Responsibilities Provide daily accounting support including invoice, cash receipts, and payment processing, as well as other administrative duties as needed. Maintain and manage all aspects of PO/invoice processing and vendor onboarding on newly implemented Coupa procurement software in collaboration with Mullins Center users as well as OVG and vendor partners. Perform a variety of HR related tasks utilizing ICIMs & DISA software to initiate background checks, process E-Verify verifications, facilitate time clock activation and overall accuracy & timeliness of new hire onboarding. Assist in developing, maintaining and implementing standard procedures in collaboration with venue managers and staff promoting continuous workflow improvements. Assist with routine payroll functions utilizing ADP & ETime clock software. Assist in box office transactions reporting in collaboration with the DOF & Box Office Manager utilizing Paciolian ticketing software. Participate in safeguarding company assets through close monitoring of data accuracy & procedural compliance. Qualifications Post secondary degree or equivalent work experience with some background in accounting/office management. Consistent & reliable attention to detail & accuracy. Strong computer skills with the ability to utilize standard Microsoft software including Excel, Outlook & Teams. Experience with Coupa & Net Suite preferred. Familiarity with ICIMs, DISA ADP/Etime & Paciolan a plus. Strong organizational skills with the ability to prioritize multiple objectives and manage deadlines. Strong communication and collaboration skills. Ability to work occasional nights, weekends & holidays a plus. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Responsibilities

The Office Manager will provide daily accounting support including invoice and payment processing, as well as administrative duties. They will also maintain vendor onboarding and assist with HR tasks related to new hire onboarding.