Office Manager at GEO Next Generation Academy - Indianapolis

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

0.0

Posted On

10 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time Management, Prioritizing, Organizing, Scheduling, Communication, Active Listening, Decision Making, Multitasking, Bookkeeping, Accounting, QuickBooks

Industry

Primary and Secondary Education

Description

Description Office Manager GEO Academies is a national, non-profit network of open-enrollment, public charter schools committed to empowering students to accelerate their academic pathways, advance their social mobility, and achieve their career and lifelong goals. Our innovative and award-winning K-16 GEO Academies Model begins with personalized, competency-based learning and accelerates students into post-secondary immersion as early as 9th grade. GEO Academies students have the opportunity to earn a full college degree or career credential even before graduating from high school - at no cost to families. REPORTS TO/TERM: GEO Supervisor: Director of Budget & Grant Administration Local Supervisor: School Principal (day-to-day functions and attendance) This is a 12-month full time position. ESSENTIAL DUTIES AND RESPONSIBILITIES HUMAN RESOURCE: Works collaboratively with Principal and Human Resource Department to ensure a quality onboarding experience for new employees including the ability to work within Paylocity’s onboarding module for timely, accurate, and completed new hire information. Supports school personnel in completing electronic Human Resources submissions, including but not limited to, position changes, benefit plan offerings, and terminations. Coordinates workers compensation process for an injured employee providing them documentation, location to be seen and immediately informing HR of the incident. Works with Principal in managing and maintaining all confidential employee and school documents. PAYROLL Ensures compliance and accuracy in the HR Time and Attendance system in Paylocity system. Manages employees in self-posting PTO in the Paylocity system. Audits payroll previews presented by the Payroll Department to authorize processing. Maintains time and effort logs for After School Tutoring and other events. SCHOOL BUSINESS OFFICE: Works directly with Director of Budget & Grant Administration and Contract & Procurement Manager on all purchase orders and goods needed for school. Manages all school inventory for items purchased. Processes all invoices in a timely manner and according to GEO Procurement Policies. Responsible for daily cash/check deposits and ensures compliance with the Currency Transaction Reporting Requirements and company policies. Manages and reconciles balances of ECA accounts in a timely manner and submits monthly reports back to GEO main office. Work with Contracts & Procurement Manager to ensure all school contracts are updated annually and processed in a timely manner. Work in conjunction with School Principal and Director of Budget & Grant Administration to ensure that school stays within approved yearly budgets set forth by GEO Management. SKILLS AND KNOWLEDGE Time Management: Prioritizing, Organizing, Scheduling Communication: Oral, Written, Interpersonal (active listening) Ability to work independently and make decisions in accordance with established policies and regulations. Ability to multitask Ability to remain calm in a fast-paced environment. MAY PERFORM OTHER DUTIES AS ASSIGNED Requirements QUALIFICATIONS: A minimum of Associates Degree or 60 verifiable college credits minimum. At least 2+ years of school Office Management preferred. Knowledge and practical experience with bookkeeping/accounting Knowledge and practical experience using MS Word, Excel, QuickBooks Sincere desire to work in a diverse K-12 school environment and make a difference in the lives of students and families Polite, courteous, and tactful with the public and co-workers.

Responsibilities

This role manages Human Resources functions including onboarding, employee submissions, and confidential document maintenance, alongside handling payroll compliance and time/attendance tracking.