Office Manager at Global Relay

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

110000.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Operations, Vendor Coordination, Event Execution, Inventory Tracking, Invoice Reconciliation, Office Appearance Maintenance, Building Management Liaison, Security Procedures, Phone Operations, Mail Handling, Administrative Support, Onboarding Support, Health & Safety Compliance, Time-Management, Prioritization, Microsoft Office Proficiency

Industry

Software Development

Description

Who we are: For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations. Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it. We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers. About the role: Global Relay has just opened a state-of-the-art office in the financial district of San Francisco. Located over 15,000 sq ft, with an amazing fit out and the highest quality furniture and fittings. Our office is equipped with desking for around 40 staff members, with event space to host our clients and partners. Global Relay is seeking a proactive and highly organized Office Manager to support our San Francisco office. This role is central to creating a welcoming, efficient, and engaging workplace while coordinating internal and external events. You will be the go-to person for day-to-day office operations, vendor coordination, employee support, and event execution. Your responsibilities: Office Operations Own the day-to-day operations of the SF office, ensuring it is always organized, functional, and welcoming Manage office supplies and equipment, including inventory tracking, ordering, distribution, and invoice reconciliation Maintain overall office appearance and cleanliness, coordinating cleaning, repairs, and maintenance Partner with building management, contractors, and vendors to resolve issues quickly and cost-effectively Greet visitors, manage check-ins, and ensure office security procedures are followed Handle phone operations, incoming calls, messages, mail, courier deliveries, and collections Administrative and Cross-functional Support Create and maintain vendor records, administrative templates, and office documentation Support HR and Business Operations teams with new-hire onboarding (office tours, access card setup, background screening coordination) Ensure compliance with local Health & Safety regulations Provide ad hoc administrative and project support to executive management and other teams as needed Events & Hospitality Coordinate and support in-house events, including client, partner, and internal team events Arrange catering and on-site event logistics, ensuring a polished and professional experience Support internal social events that help build community and connection within the office About you: 3+ years of administrative experience in a fast-paced environment Post-secondary education preferred Excellent organizational, time-management, and prioritization skills with strong attention to detail Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook) Demonstrated good judgment with the ability to proactively and independently solve problems and make decisions A self-starter mindset with a strong work ethic and appetite for continuous learning Ability to exercise tact and discretion and be trusted with confidential information Goal-oriented self-starter who can work independently and reliably with minimal supervision, and who has an appetite for continuous learning Friendly, "can-do" attitude with a customer-focused approach Compensation: Global Relay advertises the pay range for this role in accordance with the pay transparency laws of the state of California. In addition to the annual base salary (range listed below), compensation for this role also includes commissions, extended health benefits, and 401k contributions. San Francisco - Base salary range $85,000—$110,000 USD What you can expect: At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills. Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion. We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual. To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Responsibilities

The Office Manager will own the day-to-day operations of the San Francisco office, ensuring it is functional, organized, and welcoming, while also handling administrative tasks like supply management and vendor coordination. This role also involves coordinating and supporting various in-house events for clients, partners, and internal teams.