Office Manager at Guardian Data LLC

South Hackensack, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

29.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office management, Administrative support, Calendar management, Meeting coordination, Travel arrangements, Event planning, PowerPoint, Onboarding logistics, Internal communications, Microsoft Office, Outlook, Excel, Word, Communication skills, Organizational skills, Problem-solving

Industry

IT Services and IT Consulting

Description

Job Title: Office Manager Location: South Hackensack, NJ Job Type: Full-Time | Onsite Guardian’s mission is to responsibly handle the world’s IT assets, earning the trust of our partners, our people, and our planet. Overview We are seeking a reliable, organized professional to manage front desk operations and support day-to-day office functions at our headquarters. This role also provides administrative support to leadership and helps ensure the office runs efficiently and professionally. Key Responsibilities * Serve as the first point of contact for visitors, employees, and vendors * Answer and direct incoming calls and inquiries * Oversee general office organization, including common areas, conference rooms, and kitchen spaces, including maintaining and stocking the kitchen, building maintenance, and providing security badges. * Support leadership with calendar management, scheduling, and meeting coordination, including administrative support for the CEO. * Assist with travel arrangements, as needed * Lead planning and execution of company events, including the annual team gathering * Build and polish PowerPoint presentations for internal meetings and events * Support onboarding logistics for new hires (workspace setup, materials, coordination with HR) * Assist with internal communications to ensure information is shared clearly and timely * Handle incoming and outgoing mail, packages, and deliveries * Work cross-functionally with operations, HR, Sales, Finance, and leadership on administrative needs Qualifications * 2+ years of experience in an administrative, office manager, receptionist, or similar role * Strong organizational skills with attention to detail * Ability to manage multiple priorities and follow through on tasks * Strong communication skills (verbal and written) * Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) * Ability to handle sensitive information with discretion * Self-starter with a problem-solving mindset * Bilingual in Spanish is a plus Why You’ll Love Working Here * Comprehensive health & dental benefits * Company-Paid Life, Disability & AD&D Insurance * Paid Time Off * 401(k) with Company Match * Career Development & Training – we invest in your growth!

Responsibilities

The Office Manager will oversee front desk operations, manage office facilities, and provide administrative support to leadership, including the CEO. They will also coordinate company events, assist with new hire onboarding, and facilitate internal communications.