Office Manager at Havas Group

Manchester, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

07 Feb, 26

Salary

0.0

Posted On

09 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Problem-Solving, Hospitality, Facilities Management, Operational Excellence, Team Collaboration, Health and Safety Compliance, Financial Processes, Initiative, Relationship Building, Adaptability, High-Quality Work, Self-Development, Positive Attitude, Attention to Detail

Industry

Advertising Services

Description

Agency : Havas Lynx Job Description : At Havas Lynx, a global advertising agency at the forefront of healthcare communications, we combine unmatched creativity, extensive expertise, and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising. Committed to driving meaningful change—a change built on a foundation of rich experience, inspired by innovation, and confirmed through our proven track record—we work in close partnership with healthcare professionals, patients, carers, and leading pharmaceutical brands to navigate the complex challenges of today's healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting-edge creativity and digital innovation, crafting campaigns and solutions that significantly improve people's lives. We’re a team of over 400+ people in Manchester and London, with a history spanning over 35 years and an ever-evolving future. You can get a feel for the #LYNXLife through our YouTube #LYNXLife playlist, Instagram, Facebook, LinkedIn, and Twitter. Everything this company achieves—every life it saves, every penny it makes, every policy it changes, every award it wins—is down to everyone who works here. Please note that this role is based in Manchester and requires office attendance five days a week. Summary of our role As the Office Manager, you’ll be the heartbeat of our new Manchester office - the go-to person who ensures everything runs smoothly, professionally, and with a touch of warmth. Reporting to the Head of Facilities, this role blends front-of-house hospitality with behind the-scenes operational excellence. You’ll be instrumental in creating a welcoming, safe, and efficient workplace that reflects our culture and values. What You Can Expect to Be Doing: Reception & Front-of-House Duties: Greeting visitors and staff with professionalism, managing calls and deliveries, and coordinating meeting room bookings. Facilities Management: Overseeing the day-to-day running of the office, liaising with contractors, managing supplies, and supporting health and safety compliance. Operational Excellence: Handling financial processes, maintaining high standards of delivery, and continuously seeking ways to improve office operations. Team Collaboration: Working closely with the Facilities team and wider agency departments, building strong relationships, and fostering a positive working atmosphere. Agency Engagement: Championing the goals of Havas Lynx, promoting the Facilities team’s value, and understanding the needs of different departments. Self-Development: Actively pursuing training opportunities and engaging in regular performance reviews. This Role Could Be a Great Fit for You If... You’re highly organised and thrive in a fast-paced environment. You communicate clearly and professionally with everyone — from clients to colleagues. You take initiative and are always looking for ways to improve the workplace. You’re approachable, friendly, and enjoy being a central point of contact. You’re a problem-solver who can think on your feet and adapt to changing needs. You take pride in delivering high-quality work and supporting others to do the same. What you can expect from us A supportive and challenging environment in which you will have the opportunity to learn, grow, and make an impact that matters. We put a huge investment into #LYNXLife and our #LXAcademy internal programmes. It’s a unique initiative that aims to reward hard work, reduce pressures, and ensure that we can all enjoy our time at Lynx. Our strategy is to build capabilities internally and inspire the best talent, so we can continue to deliver on our mission. You can also expect a whole host of benefits, including: Starting holiday allowance of 28 days annual leave + Bank Holidays, with increasing allowance connected to length of service Option to buy, carry or sell holidays Early Friday finish throughout the year Seasonal working hours Enhanced family leave, pay and return to work benefit scheme Extensive L&D support Sabbatical opportunities Season ticket interest free loans for travel Cycle to work scheme Life insurance (4x salary) Company pension scheme Fully compensated company events Volunteer days Wellbeing programme including sports clubs, discounted gym memberships, free onsite flu vaccinations, extended lunch breaks on Wellness Wednesdays and much more +Medicash healthcare benefit 24/7 access to a free, confidential and independent Employee Assistance Programme Get in touch to find out how we can make an impact that matters together. Contract Type : Permanent Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job. Fear not. We're constantly on the look out for amazing people across our global network. If you don't see what you're looking for today, send us your information using the link below and it will be immediately forwarded to our talent team. Apply here for unlisted and future opportunities About Us Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation. Life at Havas We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore. Havas Health & You Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work. Havas Creative Network At Havas, we believe creativity isn’t just a description of our business, it is part of our agencies’ DNA. We bring together some of the industry’s most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients. Havas Media Network We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience – in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences.

Responsibilities

As the Office Manager, you will ensure the smooth operation of the Manchester office, blending front-of-house hospitality with operational excellence. You will be responsible for creating a welcoming and efficient workplace that reflects the company's culture and values.