Office Manager at Herzog

Denver, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

0.0

Posted On

16 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Onboarding, Payroll Processing, Meeting Minutes, Contract Reading, RFI Development, Purchase Orders, Cost Coding, Invoice Processing, Change Order Requests, Time Management, Leadership, Microsoft Outlook, Microsoft Word, Microsoft Excel, Adobe

Industry

International Trade and Development

Description

Overview Herzog Contracting Corp. is currently seeking an experienced Office Manager in Denver, CO to join our team. Duties and Responsibilities: *This is a non-exhaustive overview of the job duties for this position. Support the management team in a variety of functions. Document Control of all official correspondence. Onboarding of new hires. Assist with finalization of and submission of pay applications, verify time reports to ensure accuracy. Maintenance of daily logs received from Project Engineers i.e., RFI Logs, CO Logs, Correspondence Logs, NCR Tracking Reports, extra work, rail specific logs, etc. Attend various meetings and maintain accurate meeting minutes to be distributed as necessary Contract reading and understanding a plus. Specification reading and understanding a plus. Assist in the development of RFIs, correspondence to owners, prime contractors, and subcontractors. Communicate with subcontractors and suppliers in order to gain proposal clarification and assist in the development of purchase orders and subcontracts. Assist in cost coding and processing of all invoices. Assist in the development of change order requests. Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position. Regular and predictable attendance and punctuality are a requirement for this position. All other duties as assigned Qualifications: High school diploma or equivalent. Business degree or equivalent experience preferred. 5+ years of relevant experience in the heavy civil/light rail industry preferred. Must have a high level of accuracy and attention to detail. Analytical/research Skills Must have excellent communication skills (listening, verbal and written) Must be highly proficient with Outlook, Adobe, MS word, Excel, document control software (Prolog), etc. Must be flexible, accustomed to change and able to manage multiple priorities Must have excellent time management skills Must be able to get along and build/maintain relationships with coworkers, managers, customers, etc. Must be highly organized Must have strong leadership and management skills Pre-Employment Requirements: Subject to pre-employment background check and motor vehicle report review. Subject to pre-employment physical, medical evaluation, and drug screen. Successfully complete and maintain any required safety certification and testing on an annual basis. Physical Requirements: The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job. Work primarily in an office environment. Frequently sits for extended periods of time. Frequently use a computer keyboard and office related equipment. Requires occasional standing, walking, lifting, stooping or bending. Must successfully pass color/vision examinations as required by the position. Must be able to hear and distinguish auditory signals as required by the position. Safety: Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all. Benefits: Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations. Why Herzog: Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas. Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects. We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence. Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results. Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team. We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today. It is the policy of Herzog Contracting Corp. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.

Responsibilities

The Office Manager supports the management team through document control, onboarding, and the maintenance of project logs. They are also responsible for assisting with pay applications, processing invoices, and coordinating communication between subcontractors and owners.