Office Manager at Houston Engineering, Inc.

Bismarck, North Dakota, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

0.0

Posted On

16 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Team Leadership, Coordination, Staff Support, Operational Improvement, Financial Management, Client Service, Staff Orientation, Business Development, Resource Management, Performance Monitoring, Project Management Practices, Budgeting, Invoicing, Staff Supervision, Communication, Analysis

Industry

Civil Engineering

Description

Company Description Job Location: Bismarck, ND BUILD YOUR FUTURE WITH US! Houston Engineering Inc. (HEI) is currently seeking candidates interested in the role of Office Manager for our Bismarck office, including our Dickinson satellite office. This is an exciting opportunity to step into the role of managing established offices and providing future leadership and guidance as they and the company continue to grow. HEI is seeking talented candidates who strongly support our firm’s core values: client-focused, committed to excellence and quality, and striving to be the ideal team player- Hungry, Humble and Smart. Job Description Supervises: Project Managers, Office Supervisors, Office Business Development Manager (if assigned), Office Business Sector/Division Leaders, Administrative Staff Position requirements: Must be driven to proactively improve the day to day operations, production, services, quality and efficiencies of the office. Should be client service and staff oriented. Must be driven to continually and proactively improve the office's position across operational and financial measures. Summary description of duties and responsibilities: In general, drives the office’s performance and long term sustainability. Overall mission is to make sure the office thrives, improve efficiencies, improves quality, improves services and maintains profitability for the success of the office and in turn company. Oversees, monitors staffing, resources, business development, opportunities and reports on office operations. Identifies and resolves existing and potential operational and performance deficiencies. Assists other offices in cross office work share or needed resources if possible. Anticipates and tracks staffing needs of the office identifying peaks and valleys. Responsible for the company/office enforcement of product standards and procedures (i.e. Drawings, ACAD, Plans, Reports, Specifications, QA/QC procedures, policies, time sheet, accounting standards…) Assists Project Managers/Supervisors in staffing, resources and project needs. Supports the Project Managers in their budget responsibilities, invoicing, and staff management. Promotes, supports, and monitors effective project management practices and training. Establishes Project Manager’s expectations of project performance (i.e. deadlines, coordination, WIP/AR, profitability…), including client satisfaction levels. Establishes consistent expectations and responsibilities of all Project Managers Develops and implement office business/market plans and budgets. Establishes and monitors individual performance goals Serves as a liaison between Corporate and office staff to facilitate operations and communication between the two. Supervises and manages Administrative staff in the office Supports, encourages and troubleshoots intra-office relationships and cooperation As the Office Manager, you will contribute to the growth of the organization by identifying, pursuing, and supporting new business and project opportunities. Qualifications Bachelor’s degree in Civil Engineering (Transportation, Water Resources, or Municipal), Environmental Engineering, Agricultural Biological Systems Engineering, Bioproducts and Biosystem Engineering, Hydrogeology, Geology, Environmental Science or related Engineering field or Scientific discipline. Professional license in your area of technical expertise Eight or more years of professional experience, with a minimum of three in a management level/office manager/supervisory or similar required. Exceptional skills in team leadership, coordination, and support. Track record of meeting or exceeding annual personal performance goals (i.e. leads by example) Track record of successful staff integration and team building at multiple levels of management. Ability to communicate effectively and appropriately with groups both internally and externally. Ability to research, analyze, and present office and individual financial performance measures. Visa sponsorship is not available for this position; authorization to work in the United States permanently without the requirement of sponsorship at any point in the future required. Preferences Demonstrated business management skills, including an understanding of company and office financials, financial drivers, hiring and staff development, and leadership. Five years of demonstrated experience managing multiple clients and projects while overseeing a team, or teams, of people. Additional Information As part of our talented staff, you will enjoy competitive pay, significant annual bonuses, paid health, dental, vision, life insurance, short and long-term disability, PTO, paid holidays, parental leave, generous 401(k) match, access to HSA & FSAs, flexible schedules, annual HEI logo wear, plus more. Additionally, view our careers page to read about HEI being selected as one of the ENR top 500 design firms and as one of the PB 50 best places to work for several years in a row! EOE AA M/F/Vet/Disability

Responsibilities

The Office Manager drives the office's performance and long-term sustainability by overseeing staffing, resources, business development, and reporting on operations to ensure the office thrives and maintains profitability. This role involves enforcing company standards, assisting Project Managers with budgets and staffing, and serving as a liaison between Corporate and office staff.