ABOUT US:

Upway is a fast growing startup building the largest marketplace for refurbished e-bikes globally. We have refurbished over 50,000 e-bikes in just three years and are growing fast! Upway’s mission is to make e-mobility accessible to a wide range of people. Our goal is to build the largest and highest quality e-bike range by sourcing and reconditioning the best e-bikes.
Germany has become our largest market, and to support our UpCenter in Dusseldorf, we are looking for organizational talent in the area of Office Management and HR Administration as soon as possible.

REQUIREMENTS:

• 2+ years of experience in office management and/or administrative support.
• Strong organizational and time management skills, with the ability to work independently on multiple projects simultaneously.
• A positive attitude and a solution-oriented approach.
• A proactive, hands-on mentality, ready to take on a variety of tasks.
• Excellent attention to detail.
• Fluent communication skills in German (native or equivalent) and very good English (both written and spoken).
• A genuine passion for creating a fantastic working environment.

ABOUT UPWAY

At Upway, we are making electric mobility accessible to everyone. We are looking for high intelligence, high energy and high integrity people to join us on an exciting journey and reshape mobility with us.
Our mission is to make e-bikes the norm, redefining how the world moves. As the global leading platform for certified pre-owned and refurbished e-bikes, we proudly serve customers across eight countries, including France, Germany and the US.
We are an international company and operate from Paris, Antwerp, Berlin, Dusseldorf, Los Angeles, Amsterdam and New York. In just three years, we achieved a fast paced growth, ambitious expansion and secured $65M+ from leading investors, including Sequoia, Exor Seed, Korelya Capital & GFC.

Office Management:

• Manage external service providers for office supplies, from selection to payment processing.
• Order and oversee the inventory of daily office supplies.
• Handle incoming mail and parcels.
• Review and file important documents (invoices, contracts, etc.).
• Identify team needs and propose solutions for a more efficient workplace.
• Ensure a first-class working environment for all employees.

Administrative & HR support:

• Organize and manage employee onboarding and offboarding processes.
• Provide HR support related to employment contracts.
• Prepare monthly payroll in cooperation with our accountant (consolidate working hours, sick days, and vacation days; check and send out payslips).
• Assist with accounting by collecting, reviewing, and forwarding invoices to the accountant.
• Serve as the main point of contact for team questions.

Team building:

• Organize regular team events