REQUIREMENTS

• 4+ years in office or operations management (construction preferred)
• Strong working knowledge of QuickBooks Online
• Familiarity with BuilderTrend, Asana, or CRMs a plus

You’ll serve as the heartbeat of the office, supporting our virtual bookkeeper with essential in-person tasks, organizing projects and financial workflows, and keeping communication flowing across departments. Typical responsibilities include:

• Scanning/uploading invoices, receipts, and contracts into QuickBooks Online and Google Drive
• Handling incoming/outgoing checks and coordinating local vendor paperwork
• Organizing payroll documentation and field expense tracking
• Applying for permits, managing project documents, and supporting project managers
• Coordinating subcontractor onboarding and material/equipment deliveries
• Assisting with CRM entry, signed proposals, and sales-related documentation
• Maintaining calendars, routing calls, and managing office supplies and systems
• Tracking KPIs, project updates, and internal communications

You exemplify these traits:

• Proactive Ownership – You solve problems before they happen
• Organized Multitasker – You keep multiple workflows moving smoothly
• Detail-Oriented Executor – You spot and fix issues before they cost time or money
• Strong Communicator – You’re clear, direct, and great with people
• Tech-Comfortable – QuickBooks Online, Google Drive, Asana, and DocuSign don’t scare you
• Resilient Problem-Solver – You don’t make excuses—you make things work
• Tenacious and Curious – You love improving processes and learning new tools