Office Manager at iCare Health Solutions

West Palm Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

25.0

Posted On

17 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Team Leadership, Staff Training, Operations Management, Financial Reporting, Customer Service, Inventory Management, Insurance Billing, Coaching, Recruiting, Conflict Resolution, Budget Management, Appointment Scheduling, Compliance, Strategic Development, Communication

Industry

Hospitals and Health Care

Description

Description The primary role of this position is to supervise and control the activities and operations of an Optical Outlets office. Essential Functions Train new hires for various positions within Optical Outlets' offices Supervise and control the operation of the office to ensure that they operate in compliance with all company personnel and security policies, and approved procedures Maintain all products, equipment, and supplies in the office. Inform the District Manager of trends, needs, or problems Maintain office operations within controllable expense budgets such as payroll, overtime, supplies, and maintenance Comply with proper promotional, merchandise, and display policies and practices Maintain positive patient/customer and public relations by ensuring follow-up on any patient/customer complaints Establish professional relations with all doctors, whether they are leasing, employed, or referring Provide coaching in new product introduction, technical, and selling techniques to all office personnel Supervise and follow up on all insurance and any other required billing for the office Responsible for reconciling all financial reports, including but not limited to bank deposits, returned checks, insurance payment posting, daily-weekly-monthly reports, A/R reports Supervise and coordinate all Doctor appointment scheduling Notify the District Manager and Home Office Personnel of recruiting, labor, training, or wage and salary issues in their office Request approval from the District Manager for any wage increases regarding all subordinates in the assigned offices Inform the District Manager of any quality or patient flow problems that exist in the assigned offices Coordinate with the District Manager on security-related matters Inform the District Manager of any significant changes in the office concerning operating or procedural changes needed Perform all tasks assigned by the District Manager Requirements Job Specifications Typically has the following skills or abilities: Bachelor’s degree in a related field or equivalent experience Minimum of 2 years of leadership experience in a business-related environment Optical experience preferred Proven track record in leading overall team performance and understanding of optometric business processes and strategic development Ability to recruit, facilitate, train, coach, and develop excellent patient-centric staff Ability to present and implement decisive and creative solutions to issues/opportunities to grow the business Ability to provide enthusiastic and concise communication to meet or exceed customer expectations, as well as foster positive staff, doctor, and team relationships Ability to manage priorities through adaptability, willingness to take calculated risks, and follow-up VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability, or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing. The compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding iCare benefits, please click here.

Responsibilities

The Office Manager is responsible for supervising daily office operations, including staff training, financial reporting, and inventory management. They also ensure compliance with company policies while maintaining positive relationships with patients and doctors.