Office Manager III-Neurology - Nocatee/ St John-Full-Time-Days at UF Health

St. Augustine, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Sep, 26

Salary

0.0

Posted On

22 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Personnel Management, Clinical Operations, Financial Management, Patient Care Coordination, Performance Monitoring, Staff Training, Billing Compliance, Quality Improvement, Scheduling, Conflict Resolution, Payroll Functions, Budgeting, Healthcare Administration, Regulatory Compliance, Customer Service, Resource Allocation

Industry

Hospitals and Health Care

Description

Overview Description: In consultation with the Medical Director and under the supervision of the Ambulatory Administrator or Director, the Office Manager III leads and manages either 2 or more clinics or has 20+ employees and all clinical and non-clinical activities of one - four departmental practices or satellite practices. Successfully leads and manages team to provide exemplary quality patient care and deliver excellent customer service by all office/department staff. Responsibilities Job Requirement: Oversees the day-to-day operations of the practice, with guidance from the Ambulatory Administrator. Responsible for the management of personnel, supplies, equipment, and patient financial interactions to include collection of copayments, co-insurance and cash handling. Implement system to standardize the quality of communications between offices by establishing clear responsibilities and consistent expectations, provide regular fair and constructive feedback. Participates as an active care team member in the coordination of patient care. Provides supervision for the non-provider staff, to include organizing work assignments, counseling, problem solving, scheduling, and productivity monitoring, evaluating performance, implementing performance improvement projects, and maintaining payroll functions. Performs management duties to include participating in the hiring process, monitoring staff qualifications, staff orientation, staff training and scheduling. Ensure training and job competencies are completed prior to deployment. Routinely conducts staff meetings to discuss operations, staff issues and customer satisfaction; reviews new policies and procedures; and shares general information. Provides oversight of fiscal policies and procedures to include billing compliance, fiscal goals, cash handling functions, coding and encounter form processing. Resolves medical/administrative problems and patient complaints through the facilitation of excellent lines of communication between staff and providers under the direction of the Ambulatory Administrator. Implements and maintains Quality Improvement programs, proactively implements approved action plans to resolve problem areas, actively participates in goal setting for the practice and coordinates the efforts to meet the goals. Maintains appropriate records, required documentation, and employee files, including physician credentials and licensure documentation. Assist with all clinical support functions including, but not limited to registration, scheduling, and insurance coordination of benefits, managed care, and collections. Qualifications Qualification Experience Requirements: 3 years- Supervisory experience - required 3 years- Operational experience in an ambulatory practice setting in the same or similar specialty - required 2 years - Clinical background - preferred Education: High School Diploma or GED equivalent - required Associates - required Bachelors - Healthcare Administration, Business or a related field - preferred Travel: Up to 25 % Supervises: 1-20 - Customer Service Representatives 1-20 - MA/CSR 1-5 - Referral Coordinator 1-2 - CSR & MA Team Leads 1-2 - Surgical Coordinators UFJPI is an Equal Opportunity Employer and Drugfree Workplace

Responsibilities

Leads and manages clinical and non-clinical activities for multiple neurology practices, overseeing personnel, supplies, and patient financial interactions. Ensures exemplary quality of patient care and operational efficiency through staff supervision and quality improvement programs.