Office Manager (INTERNAL ONLY) at Nottingham City Council

, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

34359.0

Posted On

15 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Data Management, Financial Procedures, Communication, ICT Skills, Report Analysis, Staff Supervision, Problem Solving, Confidentiality, HR Procedures, Budgeting, Procurement, Record Management, Compliance, Recruitment, Attendance Management

Industry

Government Administration

Description

PLEASE NOTE THIS POST IS ONLY OPEN TO INTERNAL APPLICANTS Organisation: Leicestershire County Council Work Location: Oakfield School Forest Street, (Within the Iveshead Campus), Shepshed, Leicestershire, LE12 9DB Worker Category: Field Based Worker Salary: £32,070 -£34,359 per annum (Pro rata for part time) Working Hours: 37 hours Contract Type: Permanent Closing Date: 18th January 2026 Interview Date(s): TBC About the Role We are seeking a highly organised and proactive individual to join our team as a Data Manager / Office Manager. You will manage the day-to-day operations of the school office, including administration, HR, finance, and procurement. Ensure effective communication with staff, parents, and external stakeholders. Oversee administrative systems, records management, and statutory returns. Handle budgeting, financial transactions, payroll reconciliation, and reporting. Support recruitment, monitor staff absence, and maintain compliance with HR policies. Coordinate procurement, supplier liaison, and resource management. Manage admissions, lettings, and provide administrative support to senior leadership to ensure efficient school operations. What You’ll Do Manage and maintain data systems to support service objectives. Oversee the smooth running of the office as a central point of contact. Lead and supervise staff, including workload allocation and performance management. Produce and analyse reports using databases and spreadsheets. Liaise confidently with internal and external partners to ensure smooth operations. An enhanced DBS check is required for this post. For information on our approach to the recruitment of ex-offenders, please see our policy statement. About You To apply for this post, you must respond to and evidence the following 7 essential criteria within your personal statement Level 2 in maths/numeracy and English/literacy, plus Level 3 in business and administration (or equivalent experience). Proven experience in a busy office environment, including accurate handling of financial procedures such as invoice processing, payroll reconciliation, and VAT claims. Understanding of confidentiality, Data Protection Act, school operational context, financial regulations, health and safety, and basic HR procedures. Excellent ICT skills with the ability to use a range of software effectively for data analysis and reporting. Ability to interpret complex data, make recommendations, and resolve challenging issues appropriately. Strong written and oral communication, ability to relate well to children and adults, and operate effectively with minimal supervision. Capable of directing staff, reviewing and improving practices, managing workload under pressure, and demonstrating reliability through consistent attendance. Why Join Us? We offer professional development opportunities, and the chance to make a real difference in supporting children and families. You must also have an understanding of, and commitment to, equality, diversity and inclusion. In addition, we also expect you to share our commitment to our values and will ask you to evidence when you have demonstrated them as part of the selection process. Reasonable adjustments will be considered for applicants with a disability. Interested in Flexible Working? We are keen to support employees to balance their working life with other commitments. Therefore, wherever possible, we will consider working arrangements that suit an individual's personal circumstances whilst still meeting the needs of the Council. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below. This may include requests for term-time working, part-time hours, compressed hours, flexible start and finish times, home/remote working, etc. Every role within the Council has a defined working style which determines where they can work. The worker category applicable to this post is detailed in the above advert. You can find out more about our worker categories in the Our Working Styles page on our career site. For more information or an informal discussion, please contact: Claire Lycett - Business Services Manager by email here How to Apply Leicestershire County Council is an inclusive organisation which is on a journey to embed and celebrate equality, diversity and inclusion at every level. We warmly welcome and encourage applications from people of all backgrounds, as having a diverse workforce with different perspectives and ideas is fundamental to our values and enriches the services we offer our communities. We particularly welcome applicants from Ethnically Diverse and LGBTQ Plus communities and people with disabilities to create a balanced workforce and one that reflects the communities we serve. Applicants with a disability who meet the criteria listed in the 'About You' section above will be offered an interview under the Disability Confident Employer Scheme. To apply for this job, please click on the apply button. You will need to upload a supporting statement as part of your application which explains how you meet the criteria listed in the 'About You' section above. For more information, see the How to Apply section on our career site. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. If you have any technical issues when trying to apply for this post or you want to request an application pack in an alternative format, please contact our Employee Service Centre by telephoning 0300 3030222 (select option 2) or raising a ticket via our online portal: https://emss.org.uk/support. By applying for this post, you agree to our Terms and Conditions. About Leicestershire County Council Leicestershire County Council is a Disability Confident, Menopause Friendly, Mindful Employer, Fostering Friendly, Forces Friendly, and Cycle Friendly organisation. In August 2021, we also signed up to the Race at Work Charter. We are strongly committed to promoting equality and opportunity, championing employee wellbeing and investing in staff training and development. Our aim is to work with communities and partners to deliver public services that make Leicestershire the best possible place to live and work for everyone. Our employees play a key role in supporting this goal and helping us deliver the vital services we provide to the people of Leicestershire. For further information on what it’s like to work for us and the benefits we offer, please refer to the following: Our Recruitment Process Our Organisational Values Our Employee Benefits Working for Us

Responsibilities

Manage the day-to-day operations of the school office, including administration, HR, finance, and procurement. Ensure effective communication with staff, parents, and external stakeholders while overseeing administrative systems and compliance.