Office Manager at Ivo

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

15 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Office Operations, Vendor Management, Facilities Coordination, Onboarding Setup, Logistics Coordination, Equipment Management, Mail Handling, Event Planning, Organization, Attention To Detail, Communication, Prioritization, Service-Minded, Record-Keeping, Catering Management, Travel Coordination

Industry

Software Development

Description

Why Ivo? Contract negotiation is the most time-consuming, costly, and difficult component of the contract lifecycle—and it hasn’t gotten much easier since the days of fax machines. Large language models have unlocked the ability to solve many contract negotiation problems at scale. Our product is best-in-market (we have an 85%+ h2h trial win rate) and used by some of the leading companies in the world. About the role We’re looking for an Office Manager to keep our SF office running smoothly and take a wide range of day-to-day operational tasks. You’ll own office logistics, onboarding set-up, vendors, supplies, basic facilities coordination, and team events - making the workplace feel organized, welcoming, and high-functioning. This is a great role for someone who’s highly organized, service-minded, and loves making things run better behind the scenes. \n What you’ll do Office operations & workplace support Own day-to-day office operations: supplies, snacks, kitchen stocking, stationery, printing, and basic organization. Manage vendor relationships for cleaning, maintenance, internet, deliveries, and ad hoc office needs. Coordinate with building management/engineers for repairs, access issues, and office maintenance. Maintain office systems (shared calendars, inventory lists, ordering processes) so things don’t live in people’s heads. Onboarding & equipment logistics Coordinate new joiner setup: keycards/access, desk setup, onboarding swag, and day-one readiness. Order and manage equipment logistics (e.g., laptops, monitors, accessories), including receiving, tracking, and handoff. Partner with internal owners to ensure equipment and access are provisioned on time. Travel & candidate logistics Book flights, hotels, and on-the-ground logistics for candidates coming onsite. Coordinate interview day details as needed (arrival instructions, office readiness, refreshments). Admin + mail handling Manage incoming mail/packages: routing, scanning, shipping, check handling, and basic record-keeping. Submit checks and track important mail received; coordinate deposits/forwarding where needed. Culture & events Plan and execute team moments: Fun Fridays, team lunches, birthday celebrations, holiday parties, and team-building activities. Manage catering and on-site food setup for meetings and events. What we’re looking for 1-2+ office manager, workplace, admin, coordinator, or operations role internship experience (startup experience is a plus) Strong attention to detail and follow-through (you notice what’s missing before someone asks). Comfortable juggling multiple requests and prioritizing in a fast-moving environment. Great communication - you’re responsive, clear, and friendly with teammates and vendors. Able to lift/light move office items occasionally (boxes, supplies) and be on-site regularly. Benefits & Perks Relocation & Visa Support We offer relocation assistance for candidates moving to San Francisco, along with visa and green card support where applicable. Comprehensive Health Coverage Medical, dental, and vision plans designed to support you and your family. Unlimited PTO Take the time you need to rest, recharge, and show up as your best self Commuter Benefits Monthly commuter stipend offered to make your daily commute easier and more affordable. Flexible Spending & Insurance Access to HSA and FSA accounts, as well as life insurance coverage. 401(k) Retirement Plan Save for the future with our 401(k) program. \n

Responsibilities

The Office Manager will be responsible for owning day-to-day office operations, including managing supplies, vendor relationships, basic facilities coordination, and maintaining office systems for organization. This role also involves coordinating new joiner setups, managing equipment logistics, handling administrative tasks like mail, and planning/executing team culture events.