Office Manager Japan‐日本オフィスマネージャー（総務担当) at Palo Alto Networks

Chiyoda, , Japan -

Full Time

Start Date

Immediate

Expiry Date

08 Feb, 26

Salary

0.0

Posted On

10 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Facilities Operations, Vendor Procurement, Project Management, Customer Service, Financial Administration, Interpersonal Skills, Problem Solving, Emergency Preparedness, Team Collaboration, Maintenance Coordination, Safety and Security, Organizational Skills, Process Improvement, Communication Skills, Flexibility, Cultural Awareness

Industry

Computer and Network Security

Description

Company Description Our Mission At Palo Alto Networks® everything starts and ends with our mission: Being the cybersecurity partner of choice, protecting our digital way of life. Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are. Who We Are We believe collaboration thrives in person. That’s why most of our teams work from the office full time, with flexibility when it’s needed. This model supports real-time problem-solving, stronger relationships, and the kind of precision that drives great outcomes. Job Description Your Career We are seeking a colleague who possesses a thorough knowledge of best practices for building maintenance and operations, office management and external and internal customer services to join our awesome JAPAC Places Team. This role will be required to support the Places Sr. Manager in day-to-day facilities operational activities and work independently but collaboratively in a collegial team environment for a fast-paced and dynamic company. By providing best in class workplace experiences and supporting our FLEXwork policy, this role is critical to delivering the company’s commitment “To create a safe and collaborative workspace that supports our flexible and inclusive culture”. The position also involves JAPAC team members on regional department development programs. Your Impact Proactively oversee and manage day to day facilities operations and logistics within the premises which covers for server/lab spaces and security equipment Assist with project bid and tender process and administer relevant documentation relating to the facility location, including for any minor alteration and addition works Oversee facility location vendor procurement which include raising of relevant PR/PO, invoice processing, contract review and service maintenance for soft and hard services Oversee and manage Front of House operations including but not limited to visitor management, security, cleaning, events setup, shipping/receiving and office supplies Recommend and implement maximum cost-effective solution to any situations that may arises Support and implement the Global Safety and Security team initiatives such as evacuation exercises and EH&S programs Provide remote facilities operations support to serviced offices in the Japan portfolio Coordinate with various internal and external stakeholders for emergency preparedness action plans Ability to respond to important and urgent maintenance calls outside of regular business hours Any ad-hoc duties and projects as required to meet the needs of the business or as directed by the Places Manager Provide guidance and cooperation to the Person with Disability Office Administrator in daily operations Most of the work would be performed in the Tokyo office - The work from home options would be limited Competencies Client focused Well organized and capable of prioritizing and balancing simultaneous tasks under deadline pressure Building and maintaining internal and external relationships Financial administration for CapEx and OpEx budget would be plus Qualifications Your Experience Using of reporting metrics to recommend or develop new process and procedures for business improvements Dynamic and team oriented with excellent interpersonal skills at all levels, business judgment, strategic thinking and superior work ethic in fast-paced environment Creating an exceptionally friendly, positive and collaborative working environment for clients, peers and direct reports Handling preventive maintenance and coordinating for planned annual power outage for server/lab environment Support of any new initiatives as part of regional or global roll out programs and other miscellaneous tasks Financial administration for CapEx and OpEx Other Requirements At least 5 years experience, appropriate qualifications and professional memberships in the same field and role in a multinational technology company would be plus Health Supervisor qualification or a willingness to obtain the certification after employment Ability to operate in a complex environment with minimal guidance A sense of humor and grace under pressure Additional Information The Team The Places team constantly strives to make our work environments comfortable, effective, productive, and appealing. The workplace has a direct impact on your happiness, productivity, and how we accomplish our mission. As a team, we take care of the day-to-day facilities services throughout our organization. We own the build-out projects while maintaining a productive, innovative environment in which the business can work. Our Commitment We’re problem solvers that take risks and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together. We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at [email protected]. Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics. All your information will be kept confidential according to EEO guidelines.

Responsibilities

Oversee and manage day-to-day facilities operations and logistics, ensuring a safe and collaborative workspace. Support the Places Sr. Manager in operational activities and coordinate with various stakeholders for emergency preparedness.