Requisition ID: 177558
Job Level: Entry Level
Home District/Group: MEC Transportation District
Department: Administration
Market: Corporate Home Office
Employment Type: Full Time

POSITION OVERVIEW

The Office Manager at Kiewit MEC Transportation plays a critical role in supporting executive and team operations through high-level administrative coordination. This position is responsible for managing travel arrangements, expense submissions, and executive communications, while also overseeing office logistics including invoicing, purchase orders, and document management. The Office Manager will liaise with head office, coordinate meetings and team events, and ensure smooth day-to-day office functionality. Strong organizational, communication, and technical skills are essential to thrive in this dynamic and fast-paced environment.

QUALIFICATIONS

• Relevant administrative experience
• Excellent communication skills (verbal and written) and comfortable presenting
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Detail-oriented with strong analytical skills
• Ability to work well with others in all capacities within a corporate environment
• Exceptional skills in Outlook, Microsoft Word, Excel & PowerPoint

OTHER REQUIREMENTS:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
  We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
  We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate

The Office Manager will support the team in the following areas:

• Booking travel, submitting expenses for executives, and acting as the main contact for executive inquiries
• Tracking and submitting office/executive expenses, coding/submitting invoices, creating purchase orders, and ensuring timely payment
• Liaising with the head office and coordinating meetings, team events, and socials
• Scheduling annual/quarterly meetings, managing conference registrations, travel schedules, and social media posts
• Scanning, copying, distributing documents, and managing cloud storage systems (SharePoint, OneDrive)
• Setting up desks, computers, security passes, and proofreading/formatting presentations
• Setting up AV for meetings, supporting virtual meetings, and guest arrangements
• Handling incoming packages, mail, and managing office supplies and inventory