Office Manager - KSA at Four Principles

Riyadh, Riyadh, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

0.0

Posted On

14 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, HR Operations, Facilities Management, Vendor Management, Onboarding, Offboarding, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Event Planning, Travel Coordination, Employee Relations, Data Management, Communication Skills, Organization

Industry

Business Consulting and Services

Description

Overview This role is open to Saudi nationals only. We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our KSA office. This role combines general administrative and office management responsibilities with hands-on support to our People & Culture team on HR operations. You will be the go-to person for maintaining a well-functioning workspace, supporting employees across the employee lifecycle, coordinating with suppliers and vendors, and helping bring our internal events and team culture to life. It's a varied, people-facing role ideal for someone who enjoys owning the details and keeping everything running seamlessly. This role offers an excellent opportunity to gain broad exposure to People & Culture operations and develop a strong foundation in the function. The successful candidate will be an integral member of the People & Culture team, working closely with and reporting directly to the People & Culture Director. This position provides significant learning and development opportunities, with the potential for long-term career growth within the People & Culture field. Key Responsibilities Office & Facilities Management Oversee day-to-day office operations to ensure a smooth, organized, and efficient working environment. Manage office supplies and consumables and ensure timely replenishment. Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well-presented office. Support operational workflows and help streamline administrative processes. Reception & Administrative Support Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner. Coordinate meeting room bookings and provide support for employee office-related requests. Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets. Coordinate travel arrangements such as hotel reservations and flight bookings. HR Operations Support Support the People & Culture team with day-to-day HR operations and employee queries. Assist with onboarding and offboarding logistics to ensure a smooth experience for joiners and leavers. Help maintain accurate employee data and records, and support HR administration tasks as needed. Coordinate device and IT-related procurement, license renewals, and vendor management in support of employee operations. Monitor and manage shared inboxes (e.g. the FP Info inbox) and route requests appropriately. Operations & Events Assist in organizing internal office events, meetings, and team-building activities. Manage internal event-related logistics end-to-end, from supplier coordination to on-the-day support. Requirements Bachelor's degree in Business Administration or a related field. Minimum of 3 years' experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment. Exposure to HR or People operations is a strong plus. Strong proficiency in Microsoft Excel, Word, and PowerPoint. Excellent organizational skills with attention to detail. Strong communication and interpersonal skills; positive mindset and service-oriented. Discretion and professionalism in handling confidential employee and company information. Ability to work fully on-site in our KSA office (no remote or hybrid options). Proactive, reliable, and able to work independently. Fluent in English.

Responsibilities

Manage daily office operations, facilities, and administrative tasks to ensure a smooth working environment. Provide operational support to the People & Culture team, including HR administration, onboarding, and internal event coordination.