POSITION REQUIREMENTS

• Experience in administrative and general services management, in a Pharmaceutical environment would be preferable. Experience in DMOS would be an advantage.
• Proactive attitude, Strong service orientation, adaptability, practical mindset, and responsiveness
• Ability to coordinate resources and activities involving multiple stakeholders
• Experience in an English-speaking environment and fluency in spoken and written English
• First aid certification (SST) and Electrical safety certifications
• Serve as a role model for others, in alignment with Kyowa Kirin’s culture and values

JOB PURPOSE

The Office Manager is responsible for managing general services, ensuring the safety of on-site personnel, and overseeing the maintenance and upkeep of site infrastructure.
The office manager supports the Legal and Compliance team in managing administrative activities related to the Promotional Information Charter, the requirements of the anti-gift law in France and transparency in France and the Benelux countries.

KEY RESPONSIBILITIES:

• Management of the company’s general services including the reception
• Act as the main point of contact for all matters related to the smooth operation of the site
• Monitoring of the site maintenance plan, organization and follow-up of works, regular maintenance and layout of the premises
• Development and implementation of site and personnel safety policies
• Oversight of relationships with service providers
• Monitoring of purchases and contracts related to general services
• Operational management of the car fleet and support and follow-up for drivers
• HR-related tasks concerning hygiene, health, and safety
• Preparing and monitoring the onboarding of new employees: welcoming, equipment handover, presentation of the premises and company, and coordination of onboarding journeys for new hires or role changes
• Support to the Executive Assistant for internal events and backup for assistant functions
• Updating the intranet and contact database
• Monitoring of CSR and site activity-related KPIs.
• Carrying out administrative activities related to the Charter on Promotional Information by Solicitation, compliance with the French anti-gift law, and transparency requirements in France and the Benelux