OFFICE MANAGER JOB IN LA JOLLA, CA

LHH has partnered with a dedicated healthcare company in the heart of La Jolla, who is seeking an enthusiastic and detail-oriented Office Assistant/Manager to support their team! This role involves planning and coordinating important company events, promoting a positive company culture, and managing day-to-day office operations. Key responsibilities include event planning, managing spreadsheets, and supporting the HR Director. The ideal candidate will have strong skills in Excel and Canva, excellent organizational abilities, and a commitment to maintaining confidentiality.

QUALIFICATIONS:

• 3+ years of experience as an Office Assistant, Operations Coordinator, Office Manager, Executive Assistant, or similar role.
• Bachelor’s degree highly preferred.
• Proficiency in Microsoft Excel and Canva (preferred).
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with care.

• Event Planning: Plan and coordinate company events through the end of the year, including logistics, communication with vendors, and on-site management.
• Administrative duties: Create and manage data spreadsheets, providing accurate and timely information to the HR Director.
• Marketing/Creative Skills: Design flyers and promotional materials for company events using Canva.
• Front Desk Duties: Greet visitors, answer phones, and manage general office inquiries.
• Vendor Coordination: Work with external vendors to ensure timely delivery of services and materials.
• Confidentiality: Maintain and handle confidential employee information with discretion.
• Deliveries: Accept and manage deliveries, ensuring proper distribution and documentation.