Office Manager at Linesight

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

19 Feb, 26

Salary

0.0

Posted On

21 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Invoicing, Clerical Duties, Document Preparation, Data Inputting, Bid Preparation, Purchasing, Compliance, Visa Processing, HR Responsibilities, Time Management, Communication, Detail Oriented, Confidential Material Handling, Stakeholder Management, Dynamic Environment

Industry

Construction

Description

Overview As an Office Manager at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us. For us lasting trusted relationships are everything, both with our teams and our clients. The Opportunity In this role you will: Generate accurate, complete, and timely invoices using billing software Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations General office duties, including filing, scanning, data inputting Work with bidding manager to assist with preparation of bids and formatting documents Purchasing office supplies, equipment, and furniture Overseeing the maintenance of office facilities, and equipment Liaise with authorities for license issuance, renewals, and compliance Stay updated on UAE laws, regulations, and policy changes to ensure compliance Assist with employee visa processing, renewals, cancellations, and related documentation Support with DMCC portal tasks, such as uploading documents, preparing forms, and checking application statuses Coordinate Emirates ID appointments, medical tests, and onboarding paperwork HR responsibilities including on-boarding new employees and other duties as required Book transport and accommodation Manage databases and other various systems (i.e. Salesforce) Other Ad-hoc duties designated by senior management We would love to hear from you if you: Have worked in a similar role in Dubai previously, especially in relation to business compliance and visa processing for employees Have a positive attitude and “can-do” spirit Are detail oriented and quality focused Have extensive experience in financial activities (i.e. invoicing) Are an excellent communicator verbally and in writing Are organised and methodical with excellent time management skills Have experience handling confidential material Enjoy partnering with teams to understand business needs, manage multiple stakeholder requirements, and set expectations. Love a dynamic environment with the opportunity to manage your own priorities and deadlines All interviews are conducted either in person or virtually with video required. About us Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. And for that we have our people to thank. You see we’re not like the others. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment. We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team! Diversity, inclusion and accessibility Linesight is committed to transparent, equal opportunity employment practices. We are building a diverse and inclusive organisation, accessible to all, based on having a safe culture which enables all our people to be their true selves. We are a people business, and we understand that the more inclusive we are, the happier our people and better our work will be. We will ensure that individuals with disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!

Responsibilities

The Office Manager will generate invoices, perform clerical duties, and assist with bid preparation. Additional responsibilities include managing office supplies, overseeing facilities maintenance, and supporting HR functions.