GET YOUR HALO READY! WE’RE HIRING AN OFFICE MANAGER AT LITTLE ANGELS!

Is your diary colour-coded, your inbox under control, and your to-do list always evolving?
Do you believe admin isn’t just about paperwork - it’s about creating calm, structure, and trust?
Are you ready to be the behind-the-scenes hero of our child-centred team?
If so, you might just be our next Office Manager at Little Angels! This is more than just a desk job - it’s a role that helps shape the experience of every child, parent, and staff member who walks through our doors.
We’re on the lookout for an experienced and friendly Office Manager to be the heartbeat of our early years setting; someone who will model and champion our company’s core values.

JOB SUMMARY:

We are seeking a highly organised, proactive, and detail-oriented Office Manager to oversee the daily administrative operations of our office. This role is essential in ensuring that Little Angels runs smoothly, efficiently, and professionally. The ideal candidate is a natural multitasker with excellent communication skills and a knack for problem-solving.

REQUIREMENTS:

• Excellent written and verbal communication skills
• Strong organisational and planning skills
• Strong interpersonal skills and a friendly, approachable manner
• Ability to be discreet and maintain confidentiality
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in Google Drive (Google docs, sheets, slides) and office management software
• Excellent time management skills and ability to multitask and prioritise work
• Attention to detail and problem-solving skills
• Bachelor’s degree
  Job Types: Full-time, Part-time, Permanent
  Pay: £29,000.00-£32,000.00 per year
  Expected hours: 20 – 40 per week

Schedule:

• Day shift
• Holidays
• Monday to Friday
• No weekends

Work Location: In person
Application deadline: 25/04/202

THIS IS THE PERFECT ROLE FOR YOU IF:

• You enjoy building creative new systems to solve problems
• You’re an absolute stickler for quality control
• You ask questions to ensure the accuracy of your work
• You have an uncanny ability to prioritise
• You’re okay to admit if you’re wrong and can work with your team to fix it
• You help to make every child, staff and parent feel special and loved
• You wear your heart on your sleeve

THIS IS NOT THE ROLE FOR YOU IF:

• You can turn a blind eye to a small processing error
• You’re happy to leave the office without a thought for the next day
• You prefer to get the job done at the expense of accuracy
• You hate ‘pestering’ people for expense receipts
• You don’t have a warm, welcoming customer service voice
• You avoid making decisions
  Please note, this role involves putting our children and families first - even in the office!
  To be our Office Manager at Little Angels, we will need you to have excellent organisational skills and an ability to prioritise.
  You will demonstrate unwavering commitment to our children and their families, to our company and its objectives, and to the people you manage and empower to achieve.
  If you are ambitious, forward thinking, eager for new experiences and opportunities to help drive our exciting plans for growth and expansion - we’d very much like to meet you!
  Location: Cramlington
  Job Type: Part Time (open to term time only, school hours, as well as full time)
  Reports To: Business Manager / CEO
  Salary: £29,000 - £32,000

KEY RESPONSIBILITIES:

• Manage relationships with parents and suppliers, with strong communication skills and a welcoming attitude
• Support recruitment and onboarding processes including DBS checks, staff file compliance and inductions
• Ensure all paperwork and data protection requirements align with regulatory standards (e.g., Ofsted, EYFS framework)
• Maintain up-to-date knowledge of early years regulations and ensure documentation is inspection-ready
• Coordinate parent communications, newsletters, events, and meetings with the marketing officer
• Oversee accounts payable and accounts receivable processes with administrative assistants
• Oversee and support all administrative duties in the office to ensure smooth operations
• Manage supplies inventory and place orders as necessary
• Oversee contract renewals, leading on large contracts worth over £60k p/a
• Organise and schedule meetings and appointments
• Maintain IT equipment
• Handle incoming and outgoing mail and packages
• Support HR and finance functions (e.g., maintaining employee records, assisting with payroll or budget tracking)
• Ensure the office is clean, organised, and welcoming at all times
• Liaise with local authorities regarding funded childcare placements and ensure funding claims are accurate and submitted on time