OVERVIEW

We are seeking a highly organised and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong leadership skills and be adept at managing various administrative tasks. This role is essential in ensuring that our office runs smoothly, supporting both staff and management while fostering a positive working environment.
Tasks include, but not limited to:

Day to day running of the office.

• Manage the office supplies
• Manage utilities, and cleaners
• Take responsibility for maintaining an organised and tidy office space
• Ensure Health & Safety guidelines are adhered to
• Ensure all compliance is maintained
• Perform the roles of Fire Marshall & First Aider, ensuring training is in date, drills are run as required by H&S compliance
• Mange all general office suppliers (security, maintenance etc.) in liaison with landlord
• Manage incoming and outgoing deliveries
• Arrange IT equipment, PPE and onboarding protocol for new starters
• Maintain office equipment contracts; research alternative suppliers prior to contract renewal; be the point of contact for issues relating to office equipment
• Arrange meetings and control meeting room booking; develop a booking system
• Meet and greet visitors/provide reception function
• Arrange catering/refreshments
• Manage staff whereabouts
• Control hot desking rota as needed
• Maintain contact lists and project directories
• Phone cover
• Manage travel and expenses
• Project administration
• Typing up reports as needed
• Audio typing
• Advanced MS Excel, Word and Powerpoint skills
• Arrange team events
• Manage the ongoing implementation and promote use of the standard templates using DocTool
• Maintain condition of the office and arrange repairs as required
• Responsible for ensuring GDPR is adhered to across the business
• Assist Business Support Manager (line manager)

Person Specification:

• Previous Office Manager experience is essential
• Experience of managing the process to gain/renew ISO 9001, 14001 and 45001 accreditations
• Ability to stay calm under pressure, exercise judgement, and see beyond the day-to-day to anticipate changing needs
• Able to work autonomously, as well as within a team, and make decisions as needed, take initiative
• Highly organised and detail-orientated
• Proficiency with Microsoft 365 and video conferencing tools
• Experience of organising events is preferable
• Creative, flexible, and innovative team player
• Professional attitude
• Strong verbal and written communication skills
• Ideally able to work 25 hours across 5 days.
• Office based role.

Salary £32,000 (FTE)
Job Type: Part-time
Pay: Up to £32,000.00 per year
Expected hours: No less than 25 per week

Additional pay:

• Bonus scheme

Benefits:

• Additional leave
• Company pension
• Cycle to work scheme
• On-site parking
• Private medical insurance

Schedule:

• Monday to Friday

Work Location: In person
Expected start date: 05/05/202

Please refer the Job description for details