Office Manager (m/f/d) at HOLY

Berlin, Berlin, Germany -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Workplace Management, Vendor Management, Facilities Management, Event Coordination, Administrative Support, Problem Solving, German Fluency, English Fluency, Stakeholder Management

Industry

Food and Beverage Services

Description

About HOLY HOLY is the soft drink revolution: With our powdered drinks HOLY Energy®, HOLY Hydration®, HOLY Iced Tea®, and HOLY Milkshake® you get amazing taste across 50+ flavors while maintaining a good conscience—for your body & the environment. Over 2M loyal customers: Started in a shared apartment by three best friends, we have scaled to Europe's fastest growing consumer brand—and our cult-like community, the HOLY Squad, loves it: 4.6 stars on reviews.io speak for themselves. From D2C to Global Omnichannel: In less than four years, we've profitably scaled HOLY to more than €150M D2C revenue in DACH, FR, UK and PL. Now scaling our retail business, we're on an exciting transition to becoming a true omnichannel rocketship. We are still just getting started: Backed by the world's best consumer investors, we aim to revolutionize the soft drink industry and build a generational love brand: tastier, healthier & more sustainable. Our team of 150+ people aims high (Coca-Cola, we're coming for you!). About the Position As an Office Manager (aka Temple Manager) at HOLY, you keep our Berlin office (the HOLY Temple) running reliably day to day. You ensure everything looks great, works smoothly, and feels like a place where the team, visitors, and candidates genuinely enjoy being. You are part of the People & Organization team, report to Alan (People Experience Lead), and solve problems before they arise so the team can focus on their work. Responsibilities: Own the Temple Experience: Keep the office clean, stocked, safe, and consistently ready for the team, visitors, candidates, and investors. Be the person everyone relies on to make sure the space looks and feels like HOLY every single day. Run Day-to-Day Operations: Manage supplies, meeting room setup, mail, deliveries, hardware coordination, and office admin with strong follow-through and low friction. Build routines that keep things running smoothly without constant oversight. Manage Vendors & Facilities: Coordinate with cleaners, maintenance providers, landlords, and office service partners. Resolve issues quickly, hold vendors to a high standard, and make sure nothing falls through the cracks. Support Team Rituals & Events: Coordinate celebrations, welcome setups, team moments, and on-site event logistics that strengthen connection and bring the HOLY culture to life in the office. Improve How the Office Works: Spot friction points early and implement practical fixes. Build simple playbooks and routines so core office operations become more reliable and less dependent on ad hoc problem-solving as HOLY grows. About You Experienced in office management: You bring 2+ years of experience in office or workplace management and know how to juggle multiple tasks, stakeholders, and priorities at the same time. Reliable and thoughtful: You follow through consistently - both on recurring tasks and on spontaneous requests. Things don’t get left behind when you take ownership. Service-oriented: You create a warm, professional atmosphere for everyone entering the Temple—from team members to investors. Proactive: You don’t wait for someone to point out a problem. You spot it early, find a pragmatic solution, and implement it. Operationally grounded: You keep an overview even when things get busy and know when to act yourself and when to escalate. Fluent in German and English: Both are a must for this role. Our Offering In today's job market, A-players have many options to choose from. As part of our offer, we prioritise providing a productive working environment and opportunities for growth. In addition to competitive compensation, including company shares, you can expect: A successful and growing company: Join a company that has been growing profitable and quickly for the last 36+ months and have raised a series B, while many other e-commerce companies are struggling. Huge impact: Enjoy huge impact to shape HOLY’s internationalisation in a top market. Awesome team: Join an awesome team of colleagues who are ambitious, funny, down-to-earth, and authentic. Get to know us and see for yourself! Top product: Marketing is important, but a good product is essential. Our differentiated soft drinks have won over 2.5 million customers. Check out our reviews.io reviews or contact us for free samples. Startup culture: Join a startup culture that values flat hierarchies, fast pace, and personal development. With us, you can make a real impact. Perfect setup: Enjoy a perfect setup that includes all the requirements of a modern employer, such as a central office in Berlin Prenzlauerberg, flexible working hours, and much more. Competitive comp. + equity: Join us at a pivotal stage of hypergrowth. We offer a strong salary and meaningful equity—giving you the chance to share in our current success and benefit from the massive upside as we scale. How we support your growth: flexible hours, 28 vacation days, 30 work-from-abroad days, €1,500 learning budget, Urban Sports Club membership, public transport subsidy, and biannual 360° feedback tied to your compensation. Find out more about HOLY and our team on our careers page. The Process As we are experiencing rapid growth and have ambitious plans, the optimal start date for the position is today. Nonetheless, we are prepared to patiently await the arrival of the ideal candidate, recognizing that quality ultimately yields the best results. Getting to know you: We will have a 30 minute screening interview where we will talk to you more about HOLY and the position and see if our expectations match. Hiring Manager interview with Alan: We will dive a bit deeper into your experience and details of the role. Case study & on-site interview: As soon as you have successfully completed the first interviews, you will receive a case study. In a second meeting at our office, the team will discuss your case study with you and answer questions about our workspace, the HOLY Temple. Interview with Matze: As a strong cultural fit is important to us, you will have a final meeting with Matze, one of our HOLY Founders. This gives both you and us the opportunity for a final check. Job offer and decision: If everything goes well, you will receive an offer and we are ready to embark you this journey together with you! Typically his process should take around 2-3 weeks. Any questions or concerns? If you have any questions or feedback, please send an email to jobs@holy.com. About us HOLY Softdrinks GmbH Saarbrücker Str. 37 10405, Berlin Disclaimer EN: Holy Softdrinks GmbH is an equal opportunity workplace and is devoted to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. If you have a specific need that requires assistant in the application process, please reach out to our People Team at jobs@holy.com. DE: Holy Softdrinks GmbH ist ein Arbeitgeber, der Chancengleichheit fördert und sich dafür einsetzt, gleiche Beschäftigungsmöglichkeiten unabhängig von Herkunft, Hautfarbe, Abstammung, Religion, Geschlecht, Nationalität, sexueller Orientierung, Alter, Staatsbürgerschaft, Familienstand, Behinderung oder Geschlechtsidentität zu bieten. Wenn du spezielle Bedürfnisse hast, die Unterstützung im Bewerbungsprozess erfordern, wendest du dich bitte an unser People Team unter jobs@holy.com.

Responsibilities

Maintain the daily operations, cleanliness, and overall experience of the Berlin office for employees and visitors. Coordinate with vendors, manage supplies, and support team rituals and events to foster company culture.