* TO BE CONSIDERED - PLEASE SEND YOUR JOB APPLICATION / CV IN ENGLISH *

Ready to turn your passion into a career? Do you dream of working in a dynamic and fast-paced logistics environment, supporting major events in sports, music, fine art, and film? Want the chance to collaborate with some of the biggest names in entertainment, media, and global events? Look no further! We’re looking for talented and passionate individuals like you to join our logistics team.

ABOUT US

Global Critical Logistics, an award-winning global leader within the entertainment and luxury import/export logistics industry providing unrivaled experience and expertise for live events, touring, sports, luxury auto and art freight forwarding. Our teams serve as the premier freight forwarders handling some of the world’s biggest concerts, festivals, and sporting events for many high-profile clients across the music & sports industries to make the greatest shows and events possible across the world.
SOS Global is part of the Global Critical Logistics group where we provide worldwide logistics services for Broadcast, Production, Live Events, Industry, Music and Touring.

REQUIREMENTS

• Proven experience of managing office operations or in similar roles (administration, finance, or HR coordination) in a fast-paced environment (managing budgets, office supplies, and vendor relationships, ensuring cost-effective and efficient operations)
• Strong organizational, attention to detail and multitasking skills, with the ability to juggle priorities and handle unexpected challenges with ease.
• Excellent communication and interpersonal abilities, acting as a key point of contact across teams, vendors, and leadership.
• Proficient in office software and systems, including Microsoft Office, (especially MS Excel, MS Outlook, MS OneDrive)
• A proactive, solutions-oriented mindset with a hands-on approach to problem-solving and a passion for creating a positive work environment
• Being fluent in German and English
• School leaving examination; Further qualification as an administrative assistant or secretary is an advantage
  Art der Stelle: Vollzeit, Festanstellung
  Gehalt: 48.000,00€ - 58.000,00€ pro Jahr

Arbeitszeiten:

• 8-Stunden-Schicht
• Montag bis Freitag

Leistungen:

• Firmenhandy
• Gleitzeit
• Kostenlose Getränke

Sonderzahlung:

• 
  
• Monatsgehalt

• Urlaubsgeld

Arbeitsort: Vor Or

ABOUT THE ROLE

We are looking for a highly organized and proactive Office Manager to organize and coordinate the administrative, financial, and accounting management of SOS Hamburg office. This role requires a high level of attention to detail, problem-solving skills, communication and the ability to work independently in a fast-paced environment.

KEY RESPONSIBILITIES

Administration

• Office Operations & Hospitality Ensure the smooth and professional running of daily office activities, including welcoming visitors, managing mail and deliveries, coordinating with external vendors and suppliers, and maintaining office supplies.
• General Administration: Handle various administrative tasks to support the smooth operation of the office including calendar management, travel coordination and documents management.
• Customer & Suppliers Demands: Address customer emails and suppliers requests promptly.

HR, Finance & Accounting

• Employee Onboarding Facilitate a seamless onboarding experience for new hires by setting up workstations, introducing office tools and processes, and serving as a point of contact for initial queries.
• Payroll Management: Support monthly payroll cycles, including variables and tax liabilities, and ensure timely submission and processing in the Payroll system.
• Invoice & Expense Handling Manage suppliers and customers incoming invoicing, by conducting initial checks and approvals, and assist with collections or follow-ups when needed.
• Accounting: Manage bank transactions and credit collection.
• Monthly Closing: Ensure smooth monthly financial closing.

Events & Ad-Hoc Projects

• Event & Meeting Coordination Organize internal and external meetings, country visits, and events — including booking meeting rooms, preparing participant lists, and overseeing logistical arrangements.
• Ad-Hoc Project Support Provide flexible support across departments for a variety of one-off projects and time-sensitive initiatives.