office manager, Nashville Regional Office at Starbucks Coffee Company

Nashville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Aug, 26

Salary

43.75

Posted On

09 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Executive Presence, Administrative Support, Event Coordination, Facilities Management, Microsoft Office, Problem Solving, Communication Skills, Attention To Detail, Time Management, Vendor Management, Generative AI, Onboarding Support, Budget Tracking, Hospitality, Security Protocols

Industry

Retail

Description

Now Brewing – office manager, Nashville Regional Office From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others. This job contributes to Starbucks success by providing broad office management, administrative, and event support to the Nashville Regional Office. Models and acts in accordance with Starbucks guiding principles. As an office manager, you will… Play a critical and exciting role in establishing and operating a new regional office environment. The ideal candidate brings strong executive presence, operates with a high degree of independence and sound judgment, and takes a creative, solutions-oriented approach as processes are built and refined over time. Office Operations, Hospitality, & Partner Experience • Maintain consistent attendance and a visible, professional presence in the office. • Perform a range of administrative duties, including responding to requests for information and supporting special projects and meetings. • Prepare and complete reports, standard correspondence, and other documentation with a high degree of accuracy and attention to detail. • Review work for accuracy and alignment with established processes and evolving standards. • Provide general office support, including handling phone inquiries, photocopying, and use of office systems and tools. • Serve as the first point of contact for the Nashville Regional Office, greeting visitors and providing a welcoming, professional experience. • Manage visitor access, including issuing badges and maintaining security protocols. • Leverage local market knowledge to provide recommendations on hotels, dining, and experiences for visiting partners and teams. • Support onboarding-related activities, including I-9 verification for partners working from the office. • Receive, sort, and distribute incoming mail and communications in a timely manner. Facilities, Supplies & Workspace Management • Order, track, and replenish office and kitchen supplies to ensure a well-stocked and functional workspace. • Maintain an organized, professional appearance across common areas, including conference rooms and shared spaces. • Partner with building management and facilities teams to address maintenance needs and ensure smooth day-to-day operations. • Log and track incoming and outgoing deliveries and office inventory. Meetings, Events & Experience • Manage and support meetings and events of varying sizes, including logistics, catering, room set-up, and coordination of technology needs. • Schedule conference rooms and coordinate associated AV/IT requirements for seamless meeting execution. • Ensure meeting spaces are prepared, reset, and fully stocked before and after use. We’d love to hear from people with: • Strong communication skills and executive presence when engaging with leaders, partners, and visitors • High attention to detail and discretion handling sensitive information • Ability to work independently with sound judgment, prioritization, and decision-making skills • A proactive, resourceful, and creative approach to problem-solving in a fast-paced, evolving environment • Ability to adapt quickly and help build, document, and improve office processes and standards • Experience coordinating meetings and events of varying size and complexity • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools • Comfort using emerging tools and technology (including generative AI) to improve efficiency • Flexibility to adapt schedules as needed and a commitment to maintaining quality, safety, and operational standards As a Starbucks partner, you (and your family) will have access to medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits. Partners have access to short-term and long-term disability, paid parental leave, family expansion reimbursement, paid vacation from date of hire*, sick time (accrued at 1 hour for every 25 hours worked), eight paid holidays, and two personal days per year. Starbucks also offers eligible partners participation in a 401(k) retirement plan with employer match, a discounted company stock program (S.I.P.), Starbucks equity program (Bean Stock), incentivized emergency savings, and financial well-being tools. Additionally, Starbucks offers 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan, student loan management resources, and access to other educational opportunities. You will also have access to backup care and DACA reimbursement. Starbucks will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, and in accordance with its plans and policies. This list is subject to change depending on collective bargaining in locations where partners have a certified bargaining representative. For additional information regarding partner perks and more detailed information about benefits, go to starbucksbenefits.com. *If you are working in CA, CO, IL, LA, ME, MA, NE, ND or RI, you will accrue vacation up to a maximum of 120 hours (190 in CA) for roles below director and 200 hours (316 in CA) for roles at director or above. For roles in other states, you will be granted vacation time starting at 120 hours annually for roles below director and 200 hours annually for roles director and above. The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location, and internal equity. At Starbucks, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate. We believe we do our best work when we're together, which is why we're onsite four days a week. Join us and inspire with every cup. Apply today! Starbucks Coffee Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or protected veteran status, or any other characteristic protected by law. Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances. Starbucks Coffee Company is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at applicantaccommodation@starbucks.com or 1(888) 611-2258.

Responsibilities

The Office Manager is responsible for the daily operations, hospitality, and facilities management of the Nashville Regional Office. This includes coordinating meetings, managing supplies, and serving as the primary point of contact for visitors and partners.