OFFICE MANAGER

The Office Manager role will have expanded front office and reception duties to allow for greater visibility and support to help streamline administrative process for both office and field operations. Candidate will leverage strong problem solving and analytical skills to drive results for the organization.

EDUCATION:

• Minimum of two years’ experience in Office Management.

QUALIFICATIONS:

• Ability to effectively present information in oral, written, and graphic form.
• Ability to communicate effectively with management, staff, and stakeholders.
• Demonstrated skills in organizing and evaluating information.
• Demonstrate mastery of project and time management.
• Ability to coach/mentor/train.
• Work in fast paced/noisy work environment.
• Exceptional interpersonal, organizational and communication skills.
• Ability to establish processes where no precedent or guidelines exist.
• Biliterate English/Spanish preferred.

• Greeting guests and answering the phones in a timely manner.
• Order and maintain all office supplies.
• Order office supplies for the field (specific jobs) as needed.
• Order food for the office and maintain kitchen and break areas.
• Distribute incoming packages and mail.
• Anticipate office needs and proactively create processes to ensure efficiency.
• Coordinate shipping details and materials for office.
• Manage mail and distribution.
• Manage maintenance calls for the office building, and all office equipment.
• Ensure proper phone/desk coverage at all times.
• Provides support with scheduling and field employee duties.
• Administrative Support: Provide comprehensive support to the Branch VP and executive leaders, including assistance with coordinating and planning office events, and managing communications.
• Team Coordination: Act as a point of contact for regional Office Managers (San Diego, Nor Cal), facilitating communication and collaboration between offices.
• HR Functions: Assist with scheduling interview and providing back-up support to help with employee record management for office and field employees.
• Vendor Relations: Negotiate with and manage relationships with external vendors and service providers.
• Event Planning: Organize and oversee office events, meetings, and conferences.
• Problem-Solving: Address and resolve any issues related to office management promptly.
• Because the needs of the company are constantly evolving, the above list is not exhaustive and is subject to revision to meet changing priorities.