Office Manager at Orchestra

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

90000.0

Posted On

01 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Facilities Management, Workplace Operations, Organizational Skills, Problem-Solving, Communication, Vendor Coordination, Facilities Coordination, Supply Management, Event Coordination

Industry

Public Relations and Communications Services

Description

ABOUT ORCHESTRA Orchestra is a strategic communications and marketing company built for today’s complex and fragmented world. From decoding audiences to designing bold strategies, Orchestra integrates people, platforms, and stories that stick to help clients build lasting influence. The company offers programs that span from the highest level strategic business counsel through to tactical execution. Orchestra brings together 700+ people with experience across consumer and lifestyle, technology, nonprofit and philanthropy, real estate, sports, travel, hospitality, and more. Made up of leading firms BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communications professionals, and Versus Media Group, a strategy-first political media team. Learn more at www.orchestraco.com. People of all backgrounds and abilities are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow. ABOUT THE OPERATIONS TEAM Orchestra’s Operations team is comprised of over 30 experts who specialize in IT, legal, general operations, and office management. The Operations team supports the rapid growth of the firm by proactively identifying operational efficiencies and building the systems and infrastructure to scale sustainably. ABOUT THIS ROLE Orchestra is seeking an Office Manager responsible for the day-to-day health, functionality, and experience of our 42,000 sqft office. This is a dedicated, on-site role focused on ensuring smooth office operations, reliable facilities support, and a consistent in-office experience for employees and guests. Working closely with the front desk and facilities teams, this role serves as a primary point of accountability for office management and facilities coordination, helping the office scale sustainably as headcount and usage continue to grow. Role location: This role is based in our New York, N.Y. office, 5 days per week. ACCOUNTABILITIES & QUALIFICATIONS As an Office Manager with the Orchestra Operations team, you will… Own daily office operations, ensuring the space is organized, functional, and well-supported Manage shared spaces, storage areas, and supply levels to support evolving office needs Coordinate office setups, resets, and transitions related to growth and on-site events Serve as a point of contact for office-related questions, issues, and requests Support a positive, professional in-office experience for employees and visitors Provide backup coverage when the Facilities Manager or First Impressions Coordinator/Receptionist is out or focused on other priorities Coordinate with vendors, building management, and service providers as needed Identify and proactively address facilities issues before they escalate Support hands-on facilities work as required to keep the office running smoothly Essential skills: 5+ years of experience in office management, facilities management, or workplace operations Experience supporting a large, active office environment Strong organizational skills with the ability to manage multiple priorities simultaneously Comfortable with hands-on work and proactive problem-solving Clear communicator who can work effectively with internal teams, vendors, and building partners Reliable, detail-oriented, and comfortable being a visible on-site presence WORKING AT ORCHESTRA Salary (commensurate with experience and skills): $80,000 - $90,000 #LI-SA1 Orchestra is the first communications company built for today’s media landscape. Since 2022, it’s acquired nine firms, including: BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communication professionals. Learn more at: www.orchestraco.com. To ensure that applicants are matched with the job that best suits their qualifications and interests, information that you submit may be shared with our network agencies. By providing your information, you are consenting to allow us and our subsidiaries to keep your information on file and to contact you regarding job opportunities, recruitment events and other related updates.

Responsibilities

The Office Manager will own daily office operations, ensuring the space is organized, functional, and well-supported while managing shared spaces and coordinating office setups related to growth and events. This role serves as a primary point of accountability for office management and facilities coordination, supporting a positive in-office experience for employees and visitors.