Outreach is a Christian community service organization providing counseling, case management, youth development, older adult service, and community development. For 50 years, Outreach has changed the lives of thousands of individuals, children, youth, and families in DuPage County, IL, and we are seeking to hire a diverse staff of highly competent professional employees to pursue Outreach’s mission to restore hope and provide opportunities for people to become all that God intends them to be.
Outreach is hiring a full-time Office Manager at Outreach Central Office to handle all reception and facility management support for the administrative office. The Office Manager will serve as administrative support for the Senior Program Officer.

QUALIFICATIONS:

• Three or more years of office management and/or administrative support experience.
• Professional presentation and strong customer skills.
• Strong project management skills with ability to multitask.
• A general knowledge of office procedures.
• Advanced skill in Microsoft Word, Excel, Outlook.
• Strong internet research skills.
• Demonstrated awareness of the purpose and meaning of confidentiality and a commitment to process information appropriately.
• A relational style with sensitivity to the needs of a low-income and diverse population.
• Spanish language skills strongly preferred.
• A commitment to Outreach’s Statement of Christian Mission and Faith

• The Office Manager will greet clients and visitors, screen and manage calls, maintain confidentiality, and handle voicemail accounts.
• The Office Manager will select, train, and support front desk volunteers and Employment Opportunity Center participants and delegate and confirm project completion.
• The Office Manager will assist the Senior Program Officer with document drafting, scheduling, meeting preparation, and data analysis for presentations.
• The Office Manager will oversee office procedures, supply management, maintenance, and daily upkeep; manage communications with vendors and key distribution.
• The Office Manager will collaborate with the Data Department, review data entry work, provide guidance, and address inconsistencies.
• The Office Manager will participate in staff meetings, events, planning, and improvement processes; perform additional duties as assigned.
• The Office Manager will report to the Senior Operations Officer.
• Schedule: Average of 40 hours per week during regular business hours.