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Office Manager at Paradise Media
Gżira, Central Region, Malta -
Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Highly Organised, Detail-Focused, Proactive, Fast-Paced Environment, Office Operations, Facilities Coordination, Workplace Management, Strong Communicator, Supportive, Operational Processes

Industry

Internet Publishing

Description
About the role We’re looking for a skilled, agile Office Manager to take ownership of the operational excellence and daily running of our multi-tier Malta office. This role is essential in ensuring our workspace is well-maintained, organised, and fully equipped to support a high-performing team in a fast-paced environment. Roles & Responsibilities: Manage relationships with all office vendors — landlords, cleaners, maintenance teams, contractors, and suppliers. Oversee day-to-day office needs: snacks, plants, supplies, equipment, repairs, and overall space maintenance. Coordinate office organisation across multiple floors, including seating plans, relocations, and new equipment installations. Prepare and welcome new hires, ensuring workstations, onboarding packs, and meeting rooms are ready. Support external teams, visitors, and meetings, including room preparation and scheduling/calendar coordination. Organise and assist with internal team activities, celebrations, and company events. Maintain a well-managed office budget, ensuring smart procurement and cost efficiency. Uphold a high standard of cleanliness, order, and presentation throughout the workspace. Adapt quickly, prioritise effectively, and meet tight deadlines with confidence and professionalism. Requirements: Highly organised, detail-focused, and proactive. Comfortable working in a fast-paced, agile environment. Skilled at managing multiple tasks and stakeholders simultaneously. Experienced in office operations, facilities coordination, or workplace management. A strong communicator who enjoys supporting people and creating a great office experience. Professional, reliable, and confident taking ownership of complex operational processes. Our Benefits: We offer a competitive salary, and the opportunity to work with a talented and passionate team in a fast-paced, dynamic environment.
Responsibilities
The Office Manager will manage relationships with office vendors and oversee day-to-day office needs, ensuring the workspace is well-maintained and organized. They will also prepare for new hires and support internal team activities and events.