Vistar Media is the home of out-of-home (OOH). As a global ad tech company and the world’s largest digital out-of-home (DOOH) advertising marketplace, we offer technology designed to make buying and selling OOH media easier. Our goal is simple: to help the world’s marketers leverage OOH’s unique ability to motivate and delight.
From strategic partnerships with major media owner networks to executing impactful campaigns with renowned global brands such as Nestlé, Porsche, Target, and Levi’s, our team is filled with passionate, innovative, and collaborative problem solvers, engaging and entertaining consumers like you in the real world. Find your home in out-of-home - find your people at Vistar.
Out-of-Home (OOH) is the fastest growing channel in advertising. From billboards to retail media to urban panels, 98% of us see at least one OOH advertisement every week. It’s a part of life. As the pioneer in OOH technology, we build solutions that help brands find their audience in the right place at the right time, on digital signage networks around the corner, or around the world.

ABOUT US:

Vistar Media is the home of out-of-home (OOH). As a global ad tech company and the world’s largest digital out-of-home (DOOH) advertising marketplace, we offer technology designed to make buying and selling OOH media easier. Our goal is simple: to help the world’s marketers leverage OOH’s unique ability to motivate and delight.
From strategic partnerships with major media owner networks to executing impactful campaigns with renowned global brands such as Nestlé, Porsche, Target, and Levi’s, our team is filled with passionate, innovative, and collaborative problem solvers, engaging and entertaining consumers like you in the real world. Find your home in out-of-home - find your people at Vistar.
About the role:
We are looking for a proactive and organized Office Assistant to support our growing office in Toronto! If you are a self-starter with a positive attitude and a willingness to learn, we’d love to hear from you. Join our team and help us keep our office running smoothly!
Please note, this is a part time position based onsite in Toronto. In addition, this role is fixed term; 12 month term with the possibility of extension for up to an additional 6 months.

WHAT EXPERIENCE WE’RE LOOKING FOR:

• 1+ year of experience as an office manager or office assistant.
• Experience working in a fast-paced, dynamic environment
• Excellent communication, prioritization, time management, and organizational skills
• Attention to detail and problem-solving skills

• Be the face of Vistar, acting as gatekeeper and receptionist to the Toronto office (i.e., greet guests, notify the team of guest arrival, monitor the main phone line, and direct messages accordingly, field all deliveries and shipments.)
• Act as primary staff point-of-contact for office-related inquiries, including office access needs, conference room reservation conflicts, shipping requests, etc.
• Manage the ordering of all catering for office functions, meetings, and events, and the setup and clear down of such events.
• Coordinate with facilities management to ensure a comfortable, clean, and safe work environment.
• Manage office supply inventory and ordering.
• Oversee office tidiness and organization, including but not limited to restocking office supplies and snacks, storing excess equipment, conference room cleanliness, maintaining video conference system, etc.
• Responsible for providing set-up support and help for new hires, including arranging office furniture, equipment, supplies, ID cards, etc.
• In conjunction with Finance, record office purchases and expenses via expense management system.
• Assist People Ops leads with events that promote company culture and recognize milestone achievements, including happy hours and work anniversaries.
• Execute special projects as requested and assist in departmental tasks as needed.