Office Manager (Part-Time) at MLabs

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

50000.0

Posted On

16 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Hospitality, Organization, Procurement, Vendor Management, Executive Support, Event Planning, Attention To Detail, Communication, Problem-Solving, Proactive Service, DeFi Knowledge, Blockchain Knowledge

Industry

IT Services and IT Consulting

Description

Part-Time Office Manager (In-Person) Location: New York (Office) On-site | Full-time Compensation: $36K - $50K Our client develops advanced technology designed to make financial markets safer and more accessible. By utilizing sophisticated risk management systems, oracles, and AI models, the organization secures billions in value while democratizing access to world-class financial tools. The platform is trusted by several of the industry’s leading protocols to manage and protect significant assets within the decentralized finance (DeFi) ecosystem. An opportunity has emerged for a proactive and detail-oriented Part-Time Office Manager (In-Person) to support on-site operations at our client's Brooklyn office. Reporting directly to the VP of Business Operations, the successful candidate will ensure the workspace remains professional, fully operational, and welcoming. This role is ideal for a hospitality-minded professional who excels in organization and enjoys supporting a high-calibre leadership team in a fast-paced environment. Key Responsibilities Daily Office Operations: Serve as the primary on-site support for daily needs, including managing coffee service, light hospitality, and general day-to-day logistics. Inventory & Procurement: Develop and execute a monthly stocking plan for office supplies and the micro-kitchen, ensuring snacks, drinks, and coffee are always available. Meeting & Event Support: Prepare the office and reserve rooms for in-person meetings; manage setup, supplies, cleanliness, and A/V readiness. Workspace Maintenance: Perform daily walkthroughs to ensure the office is clean, organized, and welcoming; coordinate with building services and cleaning vendors to maintain professional standards. Vendor Management: Coordinate with external vendors and building management for deliveries, maintenance, and various office services. Executive Support: Provide logistical support to the CEO with ad hoc requests, including meeting preparation, light event coordination, and daily administrative tasks. Culture Building: Plan and execute in-office events and team gatherings, managing all logistics, vendor relations, and on-site setup. Interview Process Recruiter / HR Call: Initial screening and experience overview. Hiring Manager Interview: Discussion with the VP of Business Operations. Take Home Test: A practical exercise focused on office management and organizational scenarios. On-Site Final Interview: An in-person meeting at the Brooklyn office with the CEO and an additional team member. Professional Experience: 2+ years of experience in office management, administrative support, hospitality, or workplace operations. Schedule: Ability to work on-site in Brooklyn, NY, Monday–Friday for 4 hours per day (Standard schedule: 8:30 AM–1:00 PM, with some flexibility based on office needs). Organizational Skills: Exceptionally high attention to detail and a proven track record of reliability. Communication & Mindset: Excellent communication skills with a proactive, service-oriented approach. Independence: Comfortable handling multiple priorities independently in a fast-paced environment. Analytical Approach: Strong problem-solving abilities and a genuine passion for DeFi and blockchain technology. Preferred Qualifications Experience supporting senior executives (CEO/leadership team). Proficiency with workplace and scheduling tools (e.g., Google Workspace, Slack, Notion, or similar). Demonstrated ability to work effectively in a high-velocity, collaborative environment. Our client provides a comprehensive benefits package and a supportive work culture, including: Time Off: Competitive PTO (21 days) + sick days (7) + 8 observed US-company holidays. Health & Wellness: 100% employer-paid health benefit options (Medical, Dental, and Vision) for employees and their dependents. Financial Security: 401(k) with a 5% match, plus FSA or HSA options depending on the selected insurance plan. Parental Support: A thoughtful and inclusive Parental Leave Policy. Wellness Programs: Access to corporate wellness programs including OneMedical, Teladoc, Talkspace, and EAP. Commuter Benefits: Pre-tax commuter benefits to assist with travel to the Brooklyn office. Growth: Career growth opportunities within a rapidly expanding, global technology company. Due to the high volume of applications we anticipate, we regret that we are unable to provide individual feedback to all candidates. If you do not hear back from us within 4 weeks of your application, please assume that you have not been successful on this occasion. We genuinely appreciate your interest and wish you the best in your job search. Commitment to Equality and Accessibility: At MLabs, we are committed to offer equal opportunities to all candidates. We ensure no discrimination, accessible job adverts, and providing information in accessible formats. Our goal is to foster a diverse, inclusive workplace with equal opportunities for all. If you need any reasonable adjustments during any part of the hiring process or you would like to see the job-advert in an accessible format please let us know at the earliest opportunity by emailing human-resources@mlabs.city. MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only. This information is managed securely in accordance with MLabs Ltd’s Privacy Policy and Information Security Policy, and in compliance with applicable data protection laws. Your data may be shared only with clients and trusted partners where necessary for recruitment purposes. You may request the deletion of your data or withdraw your consent at any time by contacting legal@mlabs.city.

Responsibilities

The Part-Time Office Manager will be responsible for supporting daily on-site operations, including managing coffee service, inventory stocking, and ensuring the workspace remains professional and operational. This role also involves coordinating meeting setups, managing external vendors, and planning in-office team events.