Office Manager (Part-time) at Rydoo

Warsaw, Masovian Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Administration, Organization, Communication, Independence, Positive Environment Creation, Reliability, Polish Fluency, English Fluency, Vendor Coordination, Utility Monitoring, Team Activity Organization, Event Support

Industry

Software Development

Description

At Rydoo, we make expense management simple, so people can focus on the important work, not their receipts. More than one million users trust us to submit, approve, and control expenses faster and smarter. Semine shares that same mission. Since 2015, the team has been building AI technology that removes the repetitive, time-consuming parts of accounting, helping finance teams work smarter. In July 2025, Semine joined forces with Rydoo to shape the future of financial automation. Together, we’re creating a complete, AI-powered platform that simplifies accounts payable and expense management, helping businesses run simpler, faster and smarter financial operations. We’re a global team of +200 people who believe great tech should make life easier. If you have big ideas and want to build something that actually helps people, you’ll fit right in. Rydoo in a snapshot Ambitious international team 33 nationalities speaking over 15 languages 6 hubs across 3 continents Easy-to-use spend management app available on iPhone and Android Supporting over 10,000+ clients and 1 million+ users worldwide 4.6 employer score on Glassdoor Hybrid work policy The Role We are opening a new office in Warsaw and are looking for a part-time Office Manager to support the smooth day-to-day running of the office. This role is ideal for someone who enjoys creating a well-organised, welcoming workplace and coordinating practical office needs on a limited, predictable schedule. The scope of the role is intentionally designed to fit within two half days per week, focusing on coordination and oversight rather than full-time operational ownership. Responsibilities The Office Manager will be responsible for: Office coordination Acting as the main point of contact for the Warsaw office Ensuring the office is well-organised, tidy, and functional Coordinating basic office supplies and equipment as needed Vendors & utilities Coordinating with external vendors (e.g. cleaning, utilities, building management) Monitoring utilities and office services, and flagging issues when needed Handling simple administrative follow-ups related to office services Food & lunches Organising team lunches or food orders on agreed days Coordinating with lunch providers or caterers when required Team activities & office life Helping organise and coordinate small team activities or team-building moments Supporting occasional office events in collaboration with the wider team We’re looking for someone who: Has experience in office coordination, administration, or a similar support role Is well-organised and able to manage multiple small tasks efficiently Communicates clearly and professionally with colleagues and external partners Is comfortable working independently within a defined scope and schedule Enjoys creating a positive, welcoming office environment Is reliable and able to commit to a consistent part-time schedule Is fluent in Polish and English languages Would be a plus Experience working in a part-time or flexible role is a plus, but not required. Next to our amazing team, informal & international company culture and our mission to become the number 1 spend and invoice management platform in Europe, we offer some nice benefits that make working at Rydoo / Semine even more fun: A competitive package, including salary and benefits €1000 / year learning and development budget Rydoo Hybrid Work Policy: flexibility to work from home while also fostering team collaboration in our Warsaw hub 1x a week. Rydoo On Tour: our international mobility program that gives employees the possibility to temporarily relocate to one of the countries we have a Rydoo office. Professional freedom and a flexible work environment Upskilling through training and coaching programs Regular company and team events Wonderful international team with more than 33 different nationalities Spectacular onboarding program for all new Rydooer’s Permanent contract Why Join Us At Rydoo / Semine, we celebrate diversity and are committed to creating an inclusive environment for all employees. We value and encourage ongoing learning opportunities and career progression. Even if you don't tick every box but see yourself contributing, we encourage you to apply. We're more interested in finding a well-rounded individual with a can-do attitude. Your passion, dedication and desire to learn are what matter most to us. Check us out LinkedIn: https://www.linkedin.com/company/rydoo Glassdoor: http://bit.ly/2UujjWJ Instagram: https://www.instagram.com/rydoo/ YouTube: https://www.youtube.com/channel/UCTZYj7vm_ZcsGFL18jWHt_A

Responsibilities

The Office Manager will be responsible for coordinating the smooth day-to-day running of the new Warsaw office, acting as the main point of contact and ensuring it remains organized and functional. Key duties include managing office supplies, coordinating with external vendors for utilities and cleaning, organizing team lunches, and supporting small team activities.