Job Title: Office Manager
Location: Swindon, SN3
Hours: 22.5 to 30 hours per week, Monday to Friday (typically 9:30am - 3:00pm). Potential for more hours or full-time for the right candidate
Holidays: Pro-rated, 31 days including bank holidays.

ABOUT US

ZPos Ltd is a fast-growing agency supporting over a thousand restaurants and takeaways across the UK. We provide everything from bespoke e-commerce websites and EPoS systems to digital signage, print design, and marketing materials.
We operate across several creative and commercial brands, offering end-to-end solutions to clients ranging from small independents to large-scale hospitality businesses. With a strong in-house team and a vibrant office environment, we aim to deliver outstanding service, seamless systems, and standout creative work.

PERKS & BENEFITS

• Modern workspace with an in-house coffee shop
• Free coffee, tea, fruit, and snacks
• Games room and breakout areas
• 31 days’ paid holiday (including bank holidays), plus your birthday off (pro-rated for part-time)
• Free on-site parking
• Company pension scheme
• Staff discounts at affiliated coffee shops, and a variety of other retail and hospitality establishments
• Comprehensive healthcare plan provided by WPA (after successful probation)
  This is a brilliant role for someone who thrives on variety, enjoys making things run smoothly, and wants to be part of a growing and ambitious company.
  If you’re caring, proactive, dependable, and ready to take charge then we’d love to hear from you.
  Job Types: Part-time, Permanent
  Pay: £13.00-£15.00 per hour
  Expected hours: 22.5 – 30 per week

Benefits:

• Company events
• Company pension
• Discounted or free food
• Employee discount
• Free parking
• On-site parking
• Store discount

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• How many hours a week are you looking for? (X to Y)

Location:

• Swindon (preferred)

Work Location: In perso

THE ROLE

We’re looking for an experienced, confident, and highly proactive Office Manager to take ownership of the day-to-day running of our office and support the wider team. This isn’t a role for someone who needs to be micromanaged; we want someone who sees what needs doing and just gets on with it.
You’ll be the go-to person for keeping everything ticking over; managing suppliers, handling facilities, supporting Directors, and jumping into a range of admin and support tasks. You’ll also need to be comfortable with modern IT systems and able to work across a number of platforms with minimal handholding.

KEY RESPONSIBILITIES

• Take ownership of office operations: supplies, systems, cleanliness, organisation, and general workflow
• Maintain the building and our small fleet of vehicles, including arranging servicing, MOTs, cleaning, insurance, and contractor access
• Provide admin and diary support to Directors (including scheduling, correspondence, and document prep)
• Handle basic bookkeeping and invoicing tasks in collaboration with the accounts team
• Greet visitors and clients and support the team with occasional customer service cover
• Coordinate HR admin tasks including onboarding, staff files, contracts, and time off tracking
• Monitor the office budget, carry out the weekly supermarket shop, and ensure supplies are always stocked
• Ensure ongoing compliance with health and safety, fire safety, and other legal obligations
• Providing customer service duties to our clients
• Managing our team of external cleaners
• Spot issues before they become problems and make improvements without waiting to be asked