Office Manager at Partnership for Children

Bloomfield, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

65000.0

Posted On

24 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Procedures, Intra-office Communication, Inventory Control, Task Delegation, Vendor Management, Contract Negotiation, Presentation Creation, Filing Systems, Record Keeping, Office Procurement, Time Management, Problem Solving, Organizational Skills, Planning Skills, Self-Starter

Industry

Mental Health Care

Description

Partnership for Children of Essex is currently seeking a full-time Office Manager. We are looking for an exceptional individual that will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation. The ideal candidate is a professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative and executive support related tasks, and able to work independently with little or no supervision. This individual is also well-organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. Responsibilities: * Point person for maintenance, mailing, shipping, supplies, equipment, and errands * Organize and schedule meetings and appointments * Organize office operations and procedures * Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time * Manage contract and price negotiations with office vendors and service providers * Provide general support to visitors * Responsible for creating PowerPoint slides and making presentations when necessary * Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly completed * Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers * Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems * Perform review and analysis of special projects and keep the management properly informed * Determine current trends and provide a review to management to act on * Remain updated on technical and professional knowledge * Participate actively in the planning and execution of company events * Collaborate with HR in organizing orientation and training of new staff members * Oversee agency vehicles including registration, maintenance, and cleanliness * Ensure filing systems are maintained and current * Establish and monitor procedures for record keeping * Ensure security, integrity and confidentiality of data * Oversee adherence to office policies and procedures * Coordinate schedules, appointments and bookings * Monitor and maintain office supplies inventory * Maintain a safe and secure working environment Requirements: * Proven office management, administrative or assistant experience (at least five years experience) * Knowledge of office management responsibilities, systems and procedures * Excellent time management skills and ability to multi-task and prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skills * Strong organizational and planning skills * Proficient in MS Office * Computer skills and knowledge of office software packages * Honest, professional and respectful attitude to everyone at ALL times. * A motivated self-starter with a positive outlook and attitude. * Maintain a clean and well-kept appearance and work area. * Have and maintain valid driver’s license with a clean and safe driving record. Job Type: Full-time

Responsibilities

The Office Manager will be responsible for organizing and coordinating all office administration and procedures to ensure organizational effectiveness, efficiency, and safety, including developing communication protocols and managing vendor relationships. Key duties involve overseeing maintenance, scheduling, supply inventory, creating presentations, and establishing historical reference procedures for the office.