Office Manager & Personal Assistant at Spines

Herzliya, Tel-Aviv District, Israel -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Interpersonal Skills, Communication Skills, Calendar Management, Executive Support, Event Planning, Vendor Management, Travel Coordination, HR Support, Office Management, Multitasking, Professional Presence, Service Orientation, Documentation, Reporting, Task Tracking

Industry

Book and Periodical Publishing

Description

At Spines, we’re rebuilding publishing for a new era: powered by technology, guided by craft, and built around the author. Our next-generation publishing platform combines powerful AI with human expertise to help writers publish professionally across every format, language, and global market. The tools we’re developing streamline editing, design, translation, production, and distribution, making a complex process simple, scalable, and author-first. Our mission is to make professional publishing possible for everyone, so no great story goes unheard. But what we’re really building is bigger: a platform that transforms how books are made, shared, and experienced globally. We’re growing a team of people who want to shape the future of publishing: creators, technologists, and storytellers driven by craft, purpose, and the opportunity to make a real impact for authors and readers everywhere. Role Overview The Personal Assistant & OM will play a key role in supporting C-level executives in a fast-paced, growing organization. This position requires professionalism, discretion, and strong organizational skills, while managing complex schedules, coordinating with internal and external stakeholders, and contributing to HR-related initiatives such as events, welfare, and company operations. What You Will Do (Key Responsibilities) Office Operations & Employee Experience Oversee daily office operations and facility management, ensuring a professional, organized, and welcoming work environment. Manage vendor and service provider relationships (cleaning, maintenance, equipment, landlord) and oversee office procurement, inventory, and budget tracking. Plan and execute employee engagement and welfare initiatives: events, wellness programs, and appreciation days. Act as a cultural ambassador and first point of contact for employees’ daily needs, fostering a positive and inclusive workplace. Support onboarding processes with the HR team to create a smooth and engaging new-hire experience. Coordinate domestic and international travel logistics, including itineraries and accommodations. Executive & Administrative Support (PA) Manage C-level calendars, meetings, travel, and logistics. Prepare agendas, take meeting minutes, and ensure follow-up on key action items. Coordinate internal and external meetings, ensuring seamless logistics and materials readiness. Provide administrative and operational support: documentation, reporting, and task tracking. Collaborate cross-functionally to ensure alignment and smooth execution across departments. 2-3 years of proven experience managing complex calendars and providing executive support to senior leadership (C-level). Previous experience as an PA / Office Manager in high-tech or global companies. Strong organizational skills and ability to multitask. Professional presence, service orientation, and strong interpersonal skills. Excellent communication skills in English (written and verbal). Why Join Spines? Competitive compensation package. Work in a dynamic and innovative environment with a supportive team. Significant growth opportunities within a rapidly expanding company – we are committed to promoting from within. Gain valuable experience in the exciting intersection of AI and publishing. Be part of a team that is revolutionizing the publishing industry with cutting-edge AI technology.

Responsibilities

The Office Manager & Personal Assistant will oversee daily office operations and support C-level executives in a fast-paced environment. This includes managing complex schedules, coordinating travel logistics, and contributing to HR-related initiatives.