Office Manager at Precision Neuroscience

Santa Clara, California, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

0.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Tasks, Sourcing Suppliers, Purchase Orders, Facilities Management, Vendor Management, Onboarding Support, Employee Experience, Documentation Maintenance, Team Building Coordination, Ad Hoc Projects, Administrative Roles, Executive Support, Process Improvements, Google Suite, MS Word, MS PowerPoint

Industry

Medical Equipment Manufacturing

Description

ABOUT PRECISION NEUROSCIENCE Precision Neuroscience is building a next-generation brain–computer interface (BCI) to heal and empower millions of people living with neurological conditions. Our first product, Layer 7, is designed to help people with severe paralysis operate digital devices using only their thoughts—opening up new possibilities for daily life. Our team brings together experts in neurosurgery, AI and machine learning, microfabrication, electrical engineering, clinical science, and more. We combine deep technical rigor with a people-first mindset to turn breakthrough research into real-world medical solutions. As a Precision employee, you’ll join one of the fastest-moving and best-capitalized companies in the emerging field of brain–computer interfaces. Since our founding in 2021, we have raised more than $180 million, advanced our technology through validation, and initiated human trials with leading hospitals across the country. Our Values: We build for human impact, measuring progress by the lives our work can change. We do no harm, holding ourselves to the highest standards of safety, integrity, and responsibility. We innovate with urgency, because the stakes are high and our users can’t wait. We bring sharp minds, open ears, pairing expertise with curiosity, humility, and respect. And we lead the way, taking ownership of our work and helping to shape the future of our field. We are seeking an Office Manager to oversee daily office operations, ensuring the workspace runs smoothly, efficiently, and in compliance with company and industry standards. In this role you will coordinate administrative functions, manage vendors and facilities, support onboarding and employee experience, and serve as a central point of contact for internal teams. The role also involves maintaining an organized, productive environment that enables teams to focus on innovation and execution. This position will be based in our Santa Clara, California office. We are unable to consider remote workers or individuals who are not currently based in the US and legally authorized to work in the US. KEY RESPONSIBILITIES * Help support our Finance Team on procurement tasks. Includes sourcing suppliers for hard-to-find engineering equipment, creating purchase orders and tracking deliveries. * Manage day-to-day operations of our small office, including supplies ordering, courier deliveries and oversight of maintenance and other contractors. * Maintain key company documentation eg. NDA and COI library, relevant company wikis. * Coordination of regular team-building activities and company-wide meetings to help us to continue to build our fantastic culture. * Support with ad-hoc projects, across the full company. SKILLS, KNOWLEDGE AND EXPERTISE * 3+ years’ experience working in administrative roles and managing offices. * 2+ years’ experience supporting executives. * Demonstrated proactive attitude towards identifying and actioning on process improvements, especially through the use of software tools. * Experience working with teams that are distributed in different locations. * Experience collaborating with other administrative personnel to get tasks done. * Exceptional written and verbal communication skills. * Strong Google Suite and/or MS Word and PowerPoint skills. Proficiency in MS Excel. * Overall tech-savvy skillset. Diverse workforces create the best culture, company, and products. We at Precision are committed to an inclusive culture that celebrates the uniqueness and contributions of everyone. As an equal opportunity employer, Precision does not discriminate on the basis of sex, race, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. We prioritize candidate security. Please be aware that job offers will only come from emails ending with @precisionneuro.io [http://precisionneuro.io] For roles based in Massachusetts: it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Precision Neuroscience does not accept unsolicited resumes or candidate profiles from recruitment agencies, staffing firms, or third-party recruiters. Any resumes submitted without a prior written agreement and an authorized job order will be considered the property of Precision Neuroscience, and no fee will be owed in the event a candidate is hired. All qualified candidates should apply directly through our careers page.

Responsibilities

The Office Manager will oversee daily office operations, ensuring efficiency and compliance, while coordinating administrative functions, managing vendors, and supporting employee experience. This role also involves assisting the Finance Team with procurement tasks like sourcing engineering equipment and tracking deliveries.